Accounts Receivable Specialist, Part-Time

Midwest Energy, Inc.•Hays, KS

33d

About The Position

The Accounts Receivable Specialist is responsible for receiving, processing and recording payments from our customers and ensuring those payments are posted efficiently and accurately in the accounts receivable portion of our Customer Information System.

Requirements

Associate's degree in accounting, finance, or a related field is required. A combination of applicable work experience and education may be considered in lieu of education requirement.
Two years of experience in a related field is required. Related experience may include: accounting, bookkeeping, administrative roles with financial responsibilities, data entry, invoicing, or customer service.
Demonstrated proficiency using computers and the Microsoft Office Suite.
Knowledge of office practices and procedures is required.
Should have considerable skill in effectively dealing with a variety of people under difficult circumstances and proactively escalate issues as needed.
Must be able to communicate verbally and in writing.
Must be able to handle a variety of diverse activities with attention to detail and accuracy.
Ability to organize work to meet deadlines.
Skilled and thorough researcher.
Requires excellent record keeping skills.
Must have the ability to work independently with a minimum amount of supervision and be self-motivated.
Must be proficient in operating office equipment such as personal computer and calculator.
Must possess strong PC skills in word processing and spreadsheets.
Must maintain confidentiality; position has access to confidential records on a continuing basis.
Valid Kansas Drivers License is required.

Responsibilities

Opens and organizes payments, operates remittance processor and researches non-remittance payments, or payments that dont match the remittance.
Prepares daily deposits and deposits with our bank.
Enters electronic payment transfers daily.
Receives and balances daily cash reports from all offices and updates collection sheets, (daily and weekly).
Processes payments from wholesale customers and miscellaneous receipts utilizing Quick Books and enters cash receipts.
Researches and reconciles any irregularities in receipts.
Enters and uploads Remit and Commerce consolidator files to Customer Information System daily.
Works closely with Customer Service and IT Departments to resolve internal and external customer billing issues.
Prepares Quick Book billing notices and schedules invoices for collections.
Sorts and distributes any incoming and outgoing mail.
Communicates mail, folding machine and opener procedures to corporate office.
Assembles and mails out A/P payments, capital credit and refund checks.
Purchases postage, maintains mail machines by scheduling maintenance, and orders mail supplies.
Backs-up Capital Credit Specialist functions.
Works collaboratively with accounts payable, scanning and entering invoices.
Sets up and maintains required files and records.
Assists in the customer service area as needed.
Performs other duties as directed.