Accounts Receivable Specialist

DNP Imagingcomm America Corporation•Orlando, FL

3d•Onsite

About The Position

The Accounts Receivable Specialist is responsible for managing the full cycle of accounts receivable activities, ensuring accurate invoices, timely collections, and proper application of customer payments. This role supports a dynamic business model that includes onsite operations at theme parks and attractions as well as licensing software and equipment to clients. The ideal candidate is detail-oriented, customer service focused, collaborative, and comfortable working with multiple revenue streams.

Requirements

3+ years of accounts receivable or bookkeeping experience
Proven experience with ERP systems (e.g. SAP, Epicor, etc.)
Must possess Associate’s degree in accounting or related field, or equivalent experience
Sound knowledge of A/R accounting function
Intermediate (of higher) level proficiency in Excel
Detail-oriented with a proactive, problem-solving mindset.
Strong data-entry skills with a penchant for accuracy
Excellent communication, organizational, and time management abilities
Proficiency in Microsoft Office Suite
Primarily sedentary
Occasional walking, standing, and light lifting (up to 25 lbs)
This job requires sitting for long periods of time, reaching, bending, twisting, manual dexterity; hearing and speaking understandably, and good vision.
The nature of this work requires the use of a computer; monitor, computer keyboard, printers, paper shredder, fax machine, calculator, telephone, and copy machine.

Responsibilities

Generate and distribute customer invoices for services, licensing, and other contractual revenue streams
Ensure invoices align with contractual terms, pricing schedules, and operational data
Monitor accounts receivable aging and proactively follow up on outstanding balances
Apply customer payments accurately, including cash, ACH, wire, and credit card transactions
Investigate and resolve billing discrepancies, short payments, and customer inquiries in a timely manner
Maintain customer account records, including billing terms, tax treatment, and contact information
Collaborate with Operations, Sales, Legal, and IT teams to support accurate billing for onsite operations and licensed products
Assist with setup and maintenance of new customer accounts and contracts in accounting systems
Perform monthly reconciliations related to accounts receivable and deferred or unbilled revenue, as applicable
Prepare AR-related schedules, metrics, and reports for management
Support month-end close activities and internal reporting deadlines
Ensure compliance with internal accounting policies and applicable accounting standards
Assist with audit requests related to accounts receivable and revenue transactions
Identify opportunities to improve billing, collection, and AR processes and documentation
Support special projects and ad hoc analysis as necessary
Participate in cross-functional initiatives related to systems, process enhancements, or business growth
Perform additional, miscellaneous duties as assigned