Accounts Receivable Specialist

Mid-Continent Public Library • Independence, MO

5d • $24 • Onsite

About The Position

The Accounts Receivable Specialist is responsible for processing, tracking, and reconciling incoming payments in accordance with established accounting principles, internal controls, and organizational policies. This position performs clerical and accounting support work within clearly defined guidelines to ensure timely deposits and proper recording of revenues.

Requirements

• High School Diploma/HiSet/GED Completion Required
• 2 years’ of clerical, bookkeeping, or accounts receivable experience using applicable office productivity software in a professional office environment
• Ability to use effective verbal, written, and discreet communication with management, co-workers, and the public.
• Ability to work effectively in a team environment.
• Knowledge of department processes and procedures and critical thinking skills to make decisions pertaining to the position.
• Proficiency in providing friendly and solution-oriented customer service attitude and delivery with internal and external customers.
• Fundamental understanding of their own contribution to a welcoming and respectful workplace and library for all.
• Strong ability to follow instructions and work as part of a team.
• Reliable, punctual, and flexible with scheduling.
• Good communication skills and the ability to stay calm under pressure.
• Ability to work in a fast-paced environment and adapt to changing needs.
• Intermediate knowledge of accounts receivable processes, cash handling, sales tax reporting, and internal controls
• Ability to understand and apply finance-related procedures and policies
• Attention to detail in revenue tracking and reconciliation
• Intermediate knowledge of Microsoft Office 365 applications, including Excel, Word, Outlook, and Teams
• Intermediate ability to create and maintain Excel spreadsheets related to receivables and reporting
• Experience working with accounting or financial management systems
• Intermediate verbal and written communication skills
• Demonstrates confidentiality and discretion regarding financial and customer information
• Ability to communicate effectively in person, by phone, virtually, and via email
• Intermediate knowledge of accounting and bookkeeping principles
• Ability to prepare deposits, and maintain accurate financial records
• Strong numerical accuracy and organizational skills
• Strong collaboration skills within the Finance Team and across departments
• Ability to follow directions from multiple sources while maintaining effective working relationships
• Demonstrates sound judgment and problem-solving skills
• Ability to prioritize tasks and adjust workflows based on daily demands
• Professional and collaborative demeanor when interacting with coworkers and the public
• Ability to manage competing deadlines while maintaining accuracy and courtesy
• Must be at least 18 years of age

Nice To Haves

• Associate’s Degree with Accounting coursework Preferred

Responsibilities

• Processes and records payments including fines, tax revenues, fees, refunds, grants, contributions, and other receivables
• Posts cash, check, electronic, and credit card payments accurately and timely
• Communicates directly and effectively with branch staff regarding missing documentation, tardy remittance, and problem-solves challenges they may have regarding deposits
• Reviews documentation for accuracy and resolves discrepancies with external departments or customers
• Reconciles revenue with internal and external reports and investigates variances to ensure accuracy
• Receives, verifies, and accounts for all revenue receipts
• Prepares and processes bank deposits
• Performs weekly and monthly receipt reconciliations
• Complies with Organization’s procedures to ensure compliance with internal controls as well as GAAP and GASB standards
• Provides support for internal and external audits
• Assists the Finance Team with assigned accounts receivable and general accounting tasks
• Serves as backup support for accounts payable and other finance functions as needed
• Responds to internal and external inquiries regarding cash receipts and bank deposits
• Identifies and communicates opportunities for process improvement and assists with implementation when applicable
• Scans, files, and maintains accounts receivable records and supporting documentation
• Assists internal departments with revenue reports

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED