Accounts Receivable Specialist

Aston Carter•Irvine, CA

10h•$25 - $28•Hybrid

About The Position

We are seeking a detail-oriented and dedicated Accounts Receivable Specialist to join our team. This role involves managing customer accounts, handling various types of payments, and ensuring accurate account reconciliation. The ideal candidate will have experience in accounts receivable, a strong proficiency in Excel, and the ability to work independently in a fast-paced environment.

Requirements

2+ years of experience in full-cycle accounts receivable
Experience with Excel functions (pivot tables and VLOOKUPS)
Ability to work with mid-large ERP systems

Nice To Haves

Bachelor's degree in accounting, finance, or business nice to have

Responsibilities

Independently manage customer accounts, including EDI customers.
Apply and reconcile all incoming payments received by wire, EFT, check, and credit card.
Research and resolve deductions and account discrepancies.
Process and research authorized deductions and dispute unauthorized deductions.
Analyze and forecast customer aging for weekly AR meetings.
Perform business-to-business collection of open accounts receivable by contacting customers and collaborating with account management and sales teams.
Issue standard credit memos for contractual agreements.
Manage and create Excel reports for executives in Finance, Sales, and Operations.
Monitor EDI billing execution and resolve issues identified through account reconciliations.
Access customer portals to retrieve, navigate, research, and dispute transactions.
Respond to customer emails and inquiries.
Prepare manual invoices as needed for non-EDI customers.
Prepare commercial shipping documents for import shipments on open accounts.
Create month-end Accounts Receivable summaries and reconciliations for assigned customers.
Maintain continuous process improvement.
Complete ad hoc projects as assigned.