Accounts Receivable & Insurance Compliance Specialist

Regis Remote Office

1d

About The Position

We are seeking a highly detail-oriented Accounts Receivable & Insurance Compliance Specialist to manage customer receivables, billing follow-up, and insurance/compliance documentation across active projects. This role is responsible for making sure invoices are issued accurately and collected on time while also ensuring that required insurance documents, subcontractor compliance items, and customer-specific billing requirements are fully tracked and maintained. This position is ideal for someone with a strong accounting background, a process-driven mindset, and the ability to manage a high volume of documentation with precision. Detailed documentation, billing discipline, and strong coordination with project teams and subcontractors are critical to successful project execution.

Requirements

• 3+ years of experience in accounts receivable, collections, construction accounting, project accounting, or similar finance/admin role
• Strong understanding of AR processes, invoicing, collections, reconciliations, and documentation controls
• Experience reviewing and managing certificates of insurance and subcontractor compliance documents
• Strong accounting foundation and comfort working with numbers, payment tracking, and audit-ready records
• Extremely high attention to detail and strong follow-through
• Ability to manage multiple jobs, deadlines, and document requirements at once
• Strong written and verbal communication skills
• Proficiency in Excel and accounting / ERP systems
• Ability to work closely with project managers, customers, and subcontractors in a fast-paced environment

Nice To Haves

• Experience in construction, low-voltage, fire alarm, telecom, or specialty subcontracting environments
• Experience with AIA billing, progress billing, waivers, and customer compliance portals
• Familiarity with WIP reporting, project closeout documentation, and subcontractor onboarding
• Experience supporting insurance tracking for customer contracts and subcontract agreements

Responsibilities

• Generate and submit customer invoices accurately and on time based on contract terms, milestones, approved change orders, and project progress
• Monitor accounts receivable aging and lead collection follow-up with customers in a professional and persistent manner
• Maintain accurate records of invoices, payment applications, lien waivers, backup documents, and collection activity
• Track customer billing requirements, including portal submissions, vendor onboarding items, insurance requirements, and compliance documentation
• Manage certificates of insurance, endorsements, and other required insurance documents for both customers and subcontractors
• Verify that subcontractors have current and compliant insurance coverage before payment processing or project participation
• Maintain a compliance calendar for expiring certificates, endorsements, renewals, and customer-specific insurance obligations
• Coordinate with project managers, operations, and subcontractors to obtain missing documents needed for billing, collections, and project compliance
• Review subcontractor invoices and supporting documentation for compliance prior to approval or release of payment
• Support contract administration tasks related to billing terms, insurance requirements, and project closeout documentation
• Identify billing delays, documentation gaps, or compliance risks early and escalate them appropriately
• Prepare weekly AR and compliance status reports for leadership, including aging, overdue balances, missing insurance items, and collection notes
• Maintain organized electronic records with a high standard of accuracy, traceability, and accountability

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed