Accounts Receivable Coordinator

Trillium Engineering

About The Position

Purpose of Position: The Accounts Receivable Coordinator will assist in ensuring that the company receives payment for goods and services offered to clients. Summary of Essential Job Functions: Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable. Creates invoices according to company practices; submits invoices to customers. Create, maintain and update customer files, including name or address changes, mergers, or mailing attentions. Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment. Creates reports regarding the status of customer accounts as requested. Research customer discrepancies and past-due amounts with the assistance of the Accounting Manager. Collaborates with the Accounting Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis. Assists in generating monthly billing statements based on the general ledger. Process employee expense reimbursement requests on a regular basis. Answer telephones to direct calls or provide information for department. Monitor, respond and process accounting inbox emails. File documents or records. Provide back up for Accounts Payable as needed. Other duties as assigned.

Requirements

High school diploma or equivalent required; Associates or Bachelor’s degree in Accounting, preferred.
At least two years of related experience required.
Physically able to lift up to 20 pounds (materials/equipment)
Effective use of computer, laptop, cell phone and other mobile device to exchange information.

Nice To Haves

Experience with manufacturing accounting, preferred.
Experience with Enterprise Resource Planning (ERP) system, preferred.

Responsibilities

Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
Creates invoices according to company practices; submits invoices to customers.
Create, maintain and update customer files, including name or address changes, mergers, or mailing attentions.
Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
Creates reports regarding the status of customer accounts as requested.
Research customer discrepancies and past-due amounts with the assistance of the Accounting Manager.
Collaborates with the Accounting Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
Assists in generating monthly billing statements based on the general ledger.
Process employee expense reimbursement requests on a regular basis.
Answer telephones to direct calls or provide information for department.
Monitor, respond and process accounting inbox emails.
File documents or records.
Provide back up for Accounts Payable as needed.
Other duties as assigned.