Accounts Receivable & Contract Management Spe

BBB National Programs Inc • Mclean, VA

3h

About The Position

BBB National Programs is where businesses turn to enhance consumer trust and consumers are heard.

ACCOUNTS RECEIVABLE & CONTRACT MANAGEMENT SPECIALIST

WHO WE ARE

We are a non-profit organization dedicated to fostering a more accountable and trustworthy marketplace. As the foremost thought leader on industry self-regulation, we are shaping the way that businesses and consumers interact with one another. As the home of U.S. independent industry self-regulation, we are currently operating more than twenty globally recognized programs that have been helping enhance consumer trust in business for more than 50 years. Our programs provide third-party accountability and dispute resolution services that address existing and emerging industry issues, create a fairer playing field for businesses, and a better experience for consumers. We continue to evolve our work and grow our impact by providing business guidance and fostering best practices in areas such as advertising, child-and-teen-directed marketing, data privacy, dispute resolution, automobile warranty, technology, and emerging areas.

YOUR IMPACT

The Accounts Receivable & Contract Management Specialist reports to the Controller and is responsible for managing the organization’s accounts receivable function, invoicing processes, and financial oversight and administration of contracts. This role ensures timely and accurate billing and collections, compliance with donor and contractual requirements, proper revenue recognition, and adherence to nonprofit accounting standards. The position supports strong internal controls and maintains audit-ready documentation.

Requirements

• Bachelor’s degree in accounting, finance, business administration, or related field.
• Minimum of 1-2 years of relevant experience.
• Demonstrated experience managing accounts receivable and invoicing processes.
• Experience reviewing contracts and grants for financial terms and compliance requirements.
• Proficiency in accounting systems and CRM platforms (e.g., HubSpot) and strong Microsoft Excel skills, along with proficiency with or aptitude for administering a contract management system.
• Attention to detail, high level of accuracy in financial transactions and documentation.
• Ability to manage multiple deadlines and priorities.
• Ability to collaborate effectively with legal, business development and programs across the organization
• Commitment to ethical standards and safeguarding the confidentiality of sensitive financial and contractual information.

Responsibilities

• Manage the organization’s accounts receivable system, including administration of HubSpot, ensuring accurate customer, donor, and partner account setup and maintenance.
• Generate and distribute invoices in accordance with contract terms, grant agreements, and organizational policies.
• Monitor accounts receivable balances and aging reports; follow up on outstanding invoices to ensure timely collection.
• Accurately record payments and apply receipts to the appropriate accounts, programs, and funding sources.
• Coordinate with the Business Development team to ensure billing accuracy, completeness, and alignment with executed agreements.
• Perform other finance-related duties as assigned by the Controller.
• Assist the legal function with contract administration, including a focus on financial terms and obligations.
• Ensure invoicing complies with contract terms, donor restrictions, and approved budgets.
• Track contract values, amendments, renewals, expirations, billing schedules, and deliverables.
• Maintain organized and complete contract files to support compliance and audit requirements.
• Assist with other contract administration related tasks as assigned by the legal team.

Benefits

• Health & Welfare Benefits: You will be offered a comprehensive plan offering health, dental and vision plans, paid short-term disability insurance, and life insurance.
• Financial Well-Being: Build your retirement savings with our 401k plan matching up to 7% of your contributions.
• Time Off: You will have flexibility for the time you need off from work. We offer a variety of plans including vacation, personal, and wellness leave.
• Wellness: We promote physical and mental wellness by providing a fully equipped on-site fitness center in our offices and an employee assistance program.
• Environment: Our modern headquarters in McLean, VA, and our office in New York, NY provide the space for creativity and collaboration, and the technology resources so you can be at your best. We believe that an inclusive workforce is a strength in fulfilling our mission.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level