Accounts Receivable

Blessey Marine•Elmwood, LA

1d•Onsite

About The Position

Blessey Marine is looking for an Accounts Receivable Clerk for our Corporate office in Harahan, LA. JOB TITLE: Accounts Receivable DEPARTMENT: Accounting FLSA STATUS: Non-Exempt SUMMARY DESCRIPTION: To provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts by performing the following duties: SUPERVISION: Reports to: Accounting Manager, VP/Controller, Chief Financial Officer. Supervises: This position has no supervisory responsibilities. ESSENTIAL JOB FUNCTIONS: Bill customers for all charters, freight, demurrage, heating, and rebills daily. Rebill tenants for monthly utilities, insurance and taxes as needed. Rebills BMS for Blessey Aviation planes and for use of Todd Travel crew vans. Use daily position reports to assist in allocating revenue and to track assist trips. Keep track of all trips/revenue for month and make sure all is accounted for. Run aging reports on customers weekly on all companies to keep track of customer balances and outstanding invoices. Creates spreadsheet in excel to reflect customer balance according to age of invoice. Communicate with marketing representatives about past due invoices and credit memos to update aging report and prevent unnecessary demand letters from going out to customers. Respond by phone and email to customers regarding demand letters on an as needed basis. This requires researching deposits and meeting with the marketing department. Generate semi-monthly invoices for WEB Fleeting to BMS and any third-party customers as well after approval from Logistics and Marketing. In turn, they generate rebills out of BMS to cover the WEB Fleeting tickets billable to our customers. Monthly tracking of fuel by gallons and dollar amounts. Create spreadsheets at end of month to begin the closing process. Enter journal entries to accrue and defer for ongoing trips at the end of the month. Also, to accrue and defer fuel amounts at end of month and shift boat revenue for assist trips monthly. Call for credit references on new customers on a weekly basis and respond to credit info from NACM on a quarterly basis. Generate mileage report to tax department after month-end is completed and verify that report from the tax system balances to accounting system. Write logs for each boat using daily position reports. File demand letters and any other customer information into office customer files on a weekly basis. Copy, reprint, and/or fax invoices and back-up invoices for credit memos on an as needed basis. Provide information requested by marketing department as needed. Copy and file daily position reports for accounts receivable. Participate in Front Desk coverage rotation. Other duties as assigned. QUALIFICATIONS Must be able to read, write and speak clearly in the English language. High School diploma or GED required; College preferred One (1) to Two (2) years of Accounting or Clerical experience. Proficiency in or knowledge of a variety of computer software applications, including but not limited to Excel and Microsoft Word software. High level of interpersonal skills to handle sensitive and confidential situations and documentation. Knowledge of office administration procedures. Ability to operate most standard office equipment. Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Proficient spelling, grammar and written communication skills. Excellent telephone and oral communication skills. Ability to maintain a high level of confidentiality. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. MATHEMATICAL SKILLS Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORKING CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions; hot and/or cold environment; moving mechanical parts; risk of electrical shock and risk of radiation. The noise level in the work environment is usually moderate. TRAVEL REQUIREMENTS This position requires driving a vehicle as necessary for errands and business-related meetings. Employee and/or applicant must successfully complete a Motor Vehicle History check and possess and maintain a current valid driver's license in their state of residence. Blessey Marine Services, Inc. is an EOE and drug free workplace. View all jobs at this company

Requirements

Must be able to read, write and speak clearly in the English language.
High School diploma or GED required; College preferred
One (1) to Two (2) years of Accounting or Clerical experience.
Proficiency in or knowledge of a variety of computer software applications, including but not limited to Excel and Microsoft Word software.
High level of interpersonal skills to handle sensitive and confidential situations and documentation.
Knowledge of office administration procedures.
Ability to operate most standard office equipment.
Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Proficient spelling, grammar and written communication skills.
Excellent telephone and oral communication skills.
Ability to maintain a high level of confidentiality.

Responsibilities

Bill customers for all charters, freight, demurrage, heating, and rebills daily.
Rebill tenants for monthly utilities, insurance and taxes as needed.
Rebills BMS for Blessey Aviation planes and for use of Todd Travel crew vans.
Use daily position reports to assist in allocating revenue and to track assist trips.
Keep track of all trips/revenue for month and make sure all is accounted for.
Run aging reports on customers weekly on all companies to keep track of customer balances and outstanding invoices.
Creates spreadsheet in excel to reflect customer balance according to age of invoice.
Communicate with marketing representatives about past due invoices and credit memos to update aging report and prevent unnecessary demand letters from going out to customers.
Respond by phone and email to customers regarding demand letters on an as needed basis.
Generate semi-monthly invoices for WEB Fleeting to BMS and any third-party customers as well after approval from Logistics and Marketing.
Monthly tracking of fuel by gallons and dollar amounts.
Create spreadsheets at end of month to begin the closing process.
Enter journal entries to accrue and defer for ongoing trips at the end of the month.
Call for credit references on new customers on a weekly basis and respond to credit info from NACM on a quarterly basis.
Generate mileage report to tax department after month-end is completed and verify that report from the tax system balances to accounting system.
Write logs for each boat using daily position reports.
File demand letters and any other customer information into office customer files on a weekly basis.
Copy, reprint, and/or fax invoices and back-up invoices for credit memos on an as needed basis.
Provide information requested by marketing department as needed.
Copy and file daily position reports for accounts receivable.
Participate in Front Desk coverage rotation.
Other duties as assigned.