ACCOUNTS RECEIVABLE CLERK

Fort Worth Transportation Authority•Fort Worth, TX

About The Position

Trinity Metro has an immediate opening for an Accounts Receivable Clerk. The incumbent will be responsible for performing a range of accounting and clerical tasks related to the accounts receivable (AR) function. Incumbent is responsible for collecting and processing required paperwork in receipt of all monies from various accounts, ensure proper recognition of revenue, and timely generation of all customer invoices. Incumbents are responsible for communicating with customers, coworkers, and team members, along with meeting time-sensitive deadlines. This position is an intermediate level position and works under the general supervision of the AR Accounting Supervisor.

Requirements

High school diploma or GED required.
Two years of general accounting experience performing bank account and other reconciliations, along with knowledge on preparing journal entries.
Any combination of experience, training and/or education that provides the required knowledge, skills and abilities may substitute for the required education.

Nice To Haves

Principles of Accounting I and II are preferred.

Responsibilities

Reconcile daily sales reports and properly record and recognize revenue in the Accounts Receivable (AR) module of the JDE ERP
Post all receipts to the AR module and maintain backup documentation for the proper retention period
Ensure accurate and timely processing of incoming payments
Prepare timely generation of monthly, bi-annual, and annual invoices to customers, outside ticket agencies, sponsors, and for Trinity Metro services utilized by other organizations
Calculate, prepare, and email quarterly regional fare allocation invoices
Reconcile and properly record all credit card charge sales
Follow up with customers to resolve issues with delinquent accounts
Issue AR statements as needed
Create AR monthly journal entries with supporting documentation
Run monthly reports and prepare invoices for contracted customers (TCC, City of FW, and DART).
Review contracts/ILA’s to assure accurate and timely invoicing.
Work with others employees in the agency to clarify and/or confirm any questionable verbiage in contracts/ILA’s that affects invoicing
Run reports out of the Genfare and reconcile to daily cash reports
Track deposits made by Money Room to Genfare reports and maintain the reconciliation to ensure accuracy
Meet assigned month-end deadlines
Provide accounting and clerical support to the entire Accounts Receivable department
Update customer accounts based on payment or contact information, at customer’s request
Maintain databases and spreadsheets, updating information as needed
Research chargebacks and upload dispute paperwork as needed
Maintain compliance with financial policies and procedures
Maintain revenue and AR files and align with agency’s retention policy
Make recommendations to supervisor to improve operations, decrease inefficiencies, and streamline work processes; work cooperatively with all customers, internal and external
Assist IT with various implementations and testing that affect receipts or ticket generation, including the ongoing Genfare implementation and GOPass
Work with other teams and departments (e.g., ACCESS, Procurement, Customer Care, Property Management, Operations) to ensure timely and accurate monthly invoicing
Inform Marketing and BikeShare when sponsorship checks have been received
Prepare quotes and manual invoices for Marketing, Customer Care, and Operations
Update approved Accounts Payable vendor information in JDE’s Accounts Payable module
Backup to Vendor Data for Accounts Payable new vendor set-up in JDE’s Accounts Payable module
Assist Procurement in the preparation of the annual parts inventory
Hold the job of Coordinator of the agency’s Records Retention Policy for the Accounting team, ensuring proper retention and subsequent disposal of Accounting documents
Perform other duties, as assigned