Accounts Receivable (AR) Specialist

AMERICAN PLATINUM BUILDERS INC•Sanford, FL

About The Position

The Accounts Receivable (AR) Specialist is responsible for managing and maintaining the company’s accounts receivable processes, ensuring timely billing, accurate record-keeping, and effective collection of outstanding balances. The ideal candidate has experience in the construction or contracting industry and is familiar with AIA billing, lien releases, and progress payments.

Requirements

High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred).
2–5 years of accounts receivable experience, preferably in the construction industry.
Proficiency in accounting software (e.g., QuickBooks, Viewpoint, Sage 100 Contractor/Sage 300, Procore, etc.
Strong Excel skills
Experience with AIA billing, construction contracts, lien waivers, and retention billing.
High level of accuracy and attention to detail.
Strong analytical and problem-solving skills.
Excellent communication and interpersonal skills.
Ability to prioritize and manage multiple tasks in a deadline-driven environment.
Knowledge of construction industry terms and billing practices is essential.

Nice To Haves

Experience with construction accounting software (e.g., Sage, Procore, Viewpoint).
Familiarity with state-specific lien laws and compliance documents.
Experience with AIA billing, construction contracts, lien waivers, and retention billing.
Bilingual (Spanish/English) is a plus.

Responsibilities

Prepare and issue accurate invoices, including AIA billing and progress billings.
Monitor accounts to ensure payments are up to date and follow up on overdue accounts.
Post customer payments by recording cash, checks, and credit card transactions.
Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.
Resolve payment discrepancies and disputes in a timely and professional manner.
Generate aging reports and communicate regularly with project managers and clients regarding outstanding balances.
Coordinate lien releases and ensure compliance with contract terms.
Maintain accurate records of all transactions and correspondence with customers.
Work closely with the project management and accounting teams to ensure proper billing of contract terms and change orders.
Assist with month-end closing processes and audits as needed.