Accounts Receivable (A/R) Specialist

Bradley Company•Indianapolis, IN

14d•Onsite

About The Position

The Accounts Receivable (A/R) Specialist plays a critical role in supporting the financial performance of our Commercial Property Management portfolio. This position is responsible for managing tenant accounts, processing and applying payments, analyzing outstanding balances, and ensuring accurate and timely financial reporting within Yardi. This role partners closely with Property Managers, Lease Administration, and the Accounting team to maintain accurate receivables, resolve discrepancies, and support month-end close processes. The A/R Specialist will also serve as back-up support for the Accounts Payable (A/P) department as needed and may assist with special projects across the accounting function.

Requirements

Bachelor’s degree in Accounting, Finance, or related field preferred
3–5 years of accounts receivable or commercial property accounting experience required
In lieu of degree, 5+ years of directly related experience will be considered
Yardi Voyager experience strongly preferred; experience with other ERP systems will be considered
Yardi CheckScan experience strongly preferred
Avid (accounts payable platform) experience preferred
Experience in commercial property management or real estate accounting strongly preferred
Strong understanding of accounts receivable principles and cash application processes
Experience with bank reconciliations and tenant ledger management
Proficiency in Microsoft Excel
High attention to detail and strong data accuracy standards
Ability to analyze discrepancies and independently resolve issues
Strong time management skills with ability to prioritize high-volume transactions
Professional written and verbal communication skills
Customer-service mindset with ability to collaborate across departments
Ability to maintain confidentiality and exercise sound judgment

Responsibilities

Timely and accurate posting of tenant payments (ACH, lockbox, wires, manual receipts) within Yardi
Prepare daily remote bank deposits and periodic manual deposits as required
Perform daily cash balancing and bank reconciliations
Post lockbox batches using Yardi CheckScan
Research and apply prepayments, unapplied cash, and lease credits appropriately
Monitor and resolve missing AR activity and payment discrepancies
Maintain strong internal controls over cash handling and posting procedures
Maintain and monitor accounts receivable aging reports across assigned portfolio
Produce and distribute monthly rental statements and late notices for commercial properties
Prepare and post tenant billbacks, including CAM and utility billbacks
Process security deposit charges and refunds
Execute authorized write-offs in accordance with company policy
Analyze lease entries and changes submitted by Property Managers to ensure accurate ledger reflection
Prepare tenant account reconciliations and research discrepancies
Partner with Property Managers and Lease Administration to resolve complex account issues
Support collections efforts through timely communication and follow-up
Enter, prepare, and post miscellaneous tenant billings and tenant billbacks, including CAM utility charges, and misc billings
Generate rent variance reports for Property Managers prior to posting
Assist Accounting team with month-end close processes and reporting requirements
Maintain documentation and audit-ready records for AR activity
Support workflow efficiencies and identify process improvement opportunities
Participate in system enhancements and cross-functional accounting initiatives
Serve as back-up support for Accounts Payable during peak periods or team absences
Assist with invoice entry, coding, and payment processing in Avid (preferred)
Support vendor setup and maintenance, including W-9 collection and documentation
Assist with tracking utility payments and resolving vendor invoice discrepancies
Monitor and respond to AR mailbox inquiries from tenants and internal stakeholders
Provide exceptional customer service to tenants, property managers, and internal teams
Participate in special projects as assigned
Performs other duties and responsibilities as assigned to support business needs and contribute to team success.