Accounts Payable

CITY OF MANCHESTER•Manchester, TN

About The Position

This is a staff accounting position under the general direction of the Director of Finance. The employee is responsible for handling the City’s Accounts Payable and the clerical duties relating to the administrative functions of purchasing with considerable interaction with the various suppliers of goods and services. Independent judgment is used in performing tasks.

Requirements

Bachelor’s degree preferred but not necessary.
Related experience and/or training; or equivalent combinations of education and experience.
Strong computer skills, including PC knowledge of MS Office utilizing MS WORD, EXCEL or comparable word processing and spreadsheet package.
Experience working in a team environment.
Strong oral and written communication skills.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Three years’ experience in purchasing, municipal, county or governmental purchasing.
Knowledge of principles and practices of purchasing, and budget and accounting procedures and practices.
Knowledge of types of supplies, materials and equipment commonly used by municipalities.
Knowledge of current state laws pertaining to municipal purchasing in Tennessee.
Must have good communication skills.

Responsibilities

Process invoices to be paid through computer accountability procedures.
Issues purchase orders and follow up on materials purchased to insure accountability.
Records and maintains records pertaining to purchasing, inventory and maintenance records.
Works closely with and under the direction of the Director of Finance to coordinate and negotiate effectively with all departments, employees, and vendors.
Provides technical assistance when requested by the various city departments in preparation of bid specifications.
Prioritize tasks and establish schedules to maintain uniform workload.
Make arithmetic calculations and perform work efficiently and accurately.
Communicate courteously and effectively with officials, coworkers, and the public in person, by phone, and in writing.
Comprehend and implement procurement techniques.
Analyze, and evaluate purchasing methods and procedures as needed.
Interpret and explain city purchasing policies and procedures.
Maintains current filling system of active and paid purchases and solicits and receives bids, types correspondence, pamphlets, minutes, and other documents.
Performs other related duties as needed and as assigned.