Accounts Payable

Miner's Ace Hardware•Grover Beach, CA

1d•$24 - $28•Onsite

About The Position

Verify invoices for accuracy, proper approval, and correct coding prior to processing. Match invoices to purchase orders and receiving documentation, when applicable. Scan, index, and electronically file all Accounts Payable documentation in accordance with company procedures. Enter invoices into the Eagle system and prepare documentation for scheduled check runs. Review, audit, and reconcile vendor statements to ensure accuracy and promptly resolve discrepancies. Maintain accurate and up-to-date vendor records and supporting documentation. Respond to vendor and internal inquiries regarding invoices, payments, and account balances. Review accounts payable registers and related accounting reports to ensure accuracy and completeness. Follow the established accounts payable calendar to ensure timely payments for vendors, insurance, rent, utilities, and other recurring obligations. Assist with month-end closing activities related to accounts payable. Support internal and external audit requests by providing documentation and explanations as needed. Assist with vendor setup, maintenance, and issue resolution. Perform other related accounting or administrative duties as required.

Requirements

Coursework in Accounting, Finance, or Business preferred (e.g., college-level accounting classes, vocational training, or equivalent continuing education).

Nice To Haves

Associate degree in Accounting, Finance, or a related field preferred but not required.

Responsibilities

Verify invoices for accuracy, proper approval, and correct coding prior to processing.
Match invoices to purchase orders and receiving documentation, when applicable.
Scan, index, and electronically file all Accounts Payable documentation in accordance with company procedures.
Enter invoices into the Eagle system and prepare documentation for scheduled check runs.
Review, audit, and reconcile vendor statements to ensure accuracy and promptly resolve discrepancies.
Maintain accurate and up-to-date vendor records and supporting documentation.
Respond to vendor and internal inquiries regarding invoices, payments, and account balances.
Review accounts payable registers and related accounting reports to ensure accuracy and completeness.
Follow the established accounts payable calendar to ensure timely payments for vendors, insurance, rent, utilities, and other recurring obligations.
Assist with month-end closing activities related to accounts payable.
Support internal and external audit requests by providing documentation and explanations as needed.
Assist with vendor setup, maintenance, and issue resolution.
Perform other related accounting or administrative duties as required.