Accounts Payable

ACE Family of Companies•Temecula, CA

3d•Onsite

About The Position

We are seeking a reliable and detail-oriented Entry-Level Accounts Payable Clerk to support our accounting team with daily accounts payable functions. This role is ideal for someone starting their career in accounting or finance who is eager to learn, organized, and comfortable working with numbers and documentation. Training will be provided.

Requirements

High school diploma or equivalent (Associate degree in Accounting or Business a plus)
Basic understanding of accounting or bookkeeping concepts preferred
Strong attention to detail and willingness to learn
Basic computer skills and familiarity with Excel or similar tools
Ability to follow procedures and meet deadlines
Good communication and organizational skills

Nice To Haves

Internship or coursework in accounting or finance
Experience with data entry or administrative support
Exposure to accounting or ERP software

Responsibilities

Enter and process accounts payable invoices accurately
Match invoices to purchase orders when required
Route invoices for approval and follow up as needed
Assist with processing check runs and electronic payments (EFTs)
Help coordinate check signing and approval workflows
Maintain and update vendor files and records
Communicate with vendors regarding invoices and payment status
Assist with reconciling vendor statements
Reconcile purchase order (PO) payables accounts with guidance
Verify signed change orders before entry into the ERP system
Receive and record inventory receipts
Support the collection and confirmation of lien releases during payment processing
Assist with ensuring subcontractors are paid within required timeframes
Follow sales and use tax rules during job setup with supervision
Assist with 1099 processing and W-9 tracking
Support capitalization of repairs under direction of accounting leadership
Perform general recordkeeping and filing