Accounts Payable

John F Martin & Sons•Stevens, PA

13d•Onsite

About The Position

John F. Martin & Sons, LLC, is a third & fourth-generation, family-owned /family-friendly manufacturer & distributor of quality meat & cheese products, with locations in Stevens & Womelsdorf, PA. We are committed to the satisfaction, safety, well-being, and professional development of our employees. If you're looking for a dedicated employer that is highly successful, continuously growing, and working diligently to be a top-quality employer within the community, then we welcome you to join our team. This role performs all accounts payable and related accounting functions in accordance with company policies and procedures, ensuring the timely and accurate processing of vendor invoices. It also maintains vendor relationships and supports the Accounting Department with reconciliations, journal entries, and documentation. The specialist contributes to the accuracy and integrity of financial data within the ERP system (Deacom/BOSS) and supports continuous improvement within the accounting function. This position is in Stevens, PA, but the Accounting office is relocating to Newmanstown, PA, in the near future Hours are Monday -Friday, 7 am -3:30 pm

Responsibilities

Review and reconcile invoices with purchase orders and receiving documentation.
Route invoices for proper approval and resolve discrepancies with vendors and staff.
Enter vendor invoices daily into the ERP system (Deacom/BOSS) using accurate GL coding.
Prepare and process AP disbursements twice weekly (check, ACH, and wire payments).
Reconcile vendor statements and resolve account inconsistencies promptly.
Review and process company credit card transactions and ensure timely payments.
Maintain and update the vendor master file, including W9 and COI documentation.
Communicate with departments and vendors to resolve outstanding purchase orders and payment issues.
Verify invoice terms, approvals, and GL accounts before processing payments.
Manage and reconcile petty cash and miscellaneous deposits.
Record deposits, benefits, and vendor ACH payments in Deacom or BOSS as needed.
Upload payment and transaction information using Excel import templates.
Process journal entries and assist with month-end closing activities.
Maintain accurate internal forms and update AP standard operating procedures as needed.
Maintain strict confidentiality of financial and company information.
Perform additional accounting-related duties as assigned by management.