Accounts Payable

WEISINGER INCORPORATED • Willis, TX

2d • Onsite

About The Position

Accounts Payable is primarily responsible for processing vendor payments accurately and timely and providing additional clerical support when necessary to fulfill the obligations of the organization.

Requirements

• 3+ years of Accounts Payable experience preferred
• Strong computer skills and proficiency with Excel and accounting systems (QuickBooks preferred)
• Highly organized with strong attention to detail and follow-up skills
• High School Diploma or GED
• Five years related experience
• Ability to work in harmony with other team members to accomplish objectives
• Ability to resolve conflicting differences by exploring mutually agreeable solutions by embracing dialogue from team members
• Ability to read, write and comprehend simple instructions, short correspondence and memos.
• Ability to write and speak clearly when relaying financial information to employees and vendors.
• Ability to add, subtract, multiply and divide using whole numbers, fractions, and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Basic personal computer skills including Microsoft Office.
• Proficient with basic office equipment including phone, printer, copier and calculator.
• Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner.
• Close vision (clear vision at 20 inches or less).
• Exerting up to 10 pounds of force to lift, carry, pull or otherwise move objects.
• Sitting, sedentary physical activity performing non-strenuous daily activities of an administrative nature.
• Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.
• Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

Nice To Haves

• Experience with expense or credit card platforms (Ramp) is a plus
• Experience with QuickBooks is preferred.

Responsibilities

• Process vendor invoices and ensure proper documentation and approvals
• Code transactions to the correct GL account, job number, and department
• Set up new vendors, collect and maintain W-9 documentation, and assist with annual 1099 reporting
• Manage employee credit card transactions and employee reimbursements through Ramp, including receipt collection and coding
• Track invoices pending approval and follow up to ensure timely processing
• Assist with weekly payment runs (checks and ACH)
• Reconcile vendor statements and resolve discrepancies
• Support improvements to AP processes as the company implements a new ERP system
• Perform all activities in accordance with all policies, principles, and procedures established by the Department and Weisinger Inc. Management and Board of Directors.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED