Accounts Payable Voucher Examiner
About The Position
This position supports the U.S. Department of State’s Bureau of the Comptroller and Global Financial Services (CGFS) in Charleston, SC, within the Office of Payables and Receivables. The office provides Accounts Payable services supporting domestic and overseas operations. As an Accounts Payable Voucher Examiner, you will review invoice and payment documentation, research discrepancies, and prepare financial transactions for payment processing while ensuring accuracy, proper documentation, and compliance with applicable requirements. Voucher Examiners serve an important role in the Government payment process. The position requires careful review of financial documentation, application of established procedures, accurate transaction processing, and appropriate resolution or escalation of discrepancies before transactions proceed for certification. This role requires the successful completion and maintenance of the applicable background investigation and security clearance. Working in a cleared federal environment provides valuable experience supporting Government financial operations and may strengthen your qualifications for future opportunities requiring a Federal background investigation and security clearance.
Requirements
- High school diploma or equivalent; some college preferred.
- Strong organizational, written, and verbal communication skills.
- Ability to understand, follow, and consistently apply detailed procedures and instructions.
- Proficiency with Microsoft Office applications, including Outlook, Teams, Word, and Excel.
- Ability to review detailed information and identify inconsistencies or missing documentation.
- Ability to manage multiple assignments and meet established deadlines.
- Ability to communicate professionally with internal and external stakeholders.
- Ability to work independently while recognizing when additional guidance or escalation is required.
- Ability to understand and act on brief instructions.
- Must be able to obtain and maintain a Secret clearance.
- Must be able to work 100% on-site, five days per week, in Charleston, SC.
Nice To Haves
- Associate degree or two or more years of relevant experience in accounts payable, invoice processing, voucher examination, financial transactions, accounting operations, auditing, or a comparable financial-processing environment.
- Experience reviewing invoices and supporting documentation for accuracy, completeness, or payment eligibility.
- Experience researching and resolving discrepancies involving invoices, purchase orders, contracts, receiving documentation, accounting information, or funding.
- Experience working within established procedures, internal controls, quality standards, or other structured processing requirements.
- Experience drafting professional correspondence.
- Intermediate to advanced Microsoft Excel skills.
- Familiarity with Microsoft Access, ServiceNow, or similar business applications.
- Experience handling sensitive or Personally Identifiable Information (PII).
Responsibilities
- Review invoices, vouchers, claims, and supporting documentation for accuracy, completeness, adequacy of documentation, and compliance with applicable requirements.
- Apply established regulations, policies, procedures, and work instructions when reviewing and processing financial transactions.
- Validate invoice and vendor information against supporting documentation.
- Review documentation supporting the receipt and acceptance of goods and services.
- Verify applicable invoice, receipt, acceptance, and other payment-related information required for processing.
- Review accounting and financial information associated with payment transactions.
- Research discrepancies involving invoices, supporting documentation, purchase orders, contracts, accounting information, funding, or prior transactions.
- Identify incomplete, inconsistent, or unsupported transactions and obtain additional information or documentation when required.
- Communicate with submitting offices and other stakeholders to research and resolve discrepancies.
- Prepare and enter transactions into applicable Department of State financial systems.
- Prepare payment transactions and supporting documentation for subsequent review and certification.
- Apply applicable Prompt Payment Act requirements and financial policies during transaction processing.
- Analyze payments associated with purchase orders, contracts, and other authorized procurement or financial instruments.
- Maintain documentation supporting research, corrections, correspondence, and processing decisions to provide an appropriate audit trail.
- Perform quality-control activities and maintain required tracking or reconciliation information.
- Provide professional customer service and support through email, Microsoft Teams, telephone, and other approved communication methods.
- Complete administrative activities associated with transaction processing, including data verification, document management, tracking, and filing.
- Follow applicable internal controls, quality-management requirements, and established ISO 9001 principles.
- Recognize transactions or circumstances requiring additional research, correction, return, or escalation before processing continues.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
