Accounts Payable Technician - PW034
About The Position
The DGS Fiscal Office is seeking a driven and detail-oriented candidate to serve as a Accounts Payable Technician. The DGS Fiscal Office maintains Agency financial documents and accurately and promptly processes documents, reports, and transactions to ensure compliance with the Virginia Prompt Payment Act and applicable federal, state, and agency policies, procedures, and guidelines. As part of the Accounts Payable Unit, the AP Technician will perform accounts payable duties for assigned agencies and ensures all payments are made in compliance with the Virginia Prompt Pay Act and applicable DGS and Department of Accounts policies and procedures.
Requirements
- Experience processing Accounts Payable transactions, three-way matching, and account reconciliation.
- Working knowledge and experience with basic accounting/bookkeeping and Generally Accepted Accounting Principles (GAAP), including how AP entries effect the General Ledger and how to read a chart of accounts.
- Experience with office procedures, data entry, and record maintenance.
- Ability to perform detailed work with numerical data and accurately make mathematical calculations.
- Ability to research thoroughly and accurately.
- Ability to manage multiple work assignments within established timeframes.
- Ability to work well independently and as part of a team.
- Excellent customer service skills.
- Ability to communicate effectively and timely both orally and in writing with agency personnel, outside agency personnel, customers, and vendors.
- Strong skill in use of PCs including experience with spreadsheets and automated Accounts Payable software.
Nice To Haves
- Experience processing a high volume of Accounts Payable transactions.
- Knowledge of Commonwealth of Virginia fiscal policies and procedures, including accounts payable policies and procedures and the Prompt Pay Act.
- Experience processing travel reimbursements.
- Experience with Cardinal Financials.
- Experience with Oracle Cloud or PeopleSoft ERP financial software.
- Experience with eVA Procurement.
- Experience with eVA Billing.
- Experience using governmental small purchase cards.
Responsibilities
- Input and process vendor invoices and other transactions in the financial accounting system in accordance with the Virginia Prompt Pay Act and other DGS and Department of Accounts policies and procedures.
- Review travel reimbursement vouchers for validity, accuracy, documentation, and signatures, obtain coding information, and key into PeopleSoft.
- Reconcile vendor statements on a monthly basis.
- Accurately prepare and maintain fiscal records in a manner that allows for immediate retrieval for fiscal inquiries and internal and external audits.
- Serve as a primary contact for vendors and other state agencies inquiring on disbursements, check information, and invoice discrepancies.
- Utilize financial accounting systems to research and respond to fiscal inquiries.
Benefits
- DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.
- DGS is a qualifying employer for the Public Service Loan Forgiveness Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
