Accounts Payable Technician

City of West Jordan•West Jordan, UT

About The Position

Under the general supervision and direction of the Controller, this position specializes in the clerical and technical duties related to the processing, verification, and maintenance of financial transactions within the accounts payable function.

Requirements

High school diploma or GED.
Two years of accounts payable processing with a mid-sized or large organization (College-level course work in accounting or related field may be substituted for one year of working experience.)
Valid Utah Driver's License
Basic accounting.
Principles of business writing.
Principles and procedures of record keeping.
English language including but not limited to spelling, vocabulary, grammar, and punctuation.
Pertinent Federal, State, and local laws, codes, and regulations.
Office management principles, practices, and equipment.
Data entry and 10-key.
Intermediate level of computer proficiency.
Intermediate skills in Microsoft Office.
Maintaining confidentiality of privileged or sensitive information.
Developing and maintaining effective working relationships.
Collecting, organizing, and analyzing complex data to produce clear, concise reports that support statistical functions.
Process accounts payable in a timely and efficient manner, including but not limited to data entry, review, reconciliation, and year-end tax document preparation.
Plan and organize work to meet schedules and timelines.
Possess a strong attention to detail and instruction.
Perform administrative work involving the use of independent judgment and personal initiative.
Research, compile, and prepare a variety of fiscal, statistical, and administrative reports.
Schedule and coordinate projects; set priorities; adapt to changing priorities.
Respond to requests and inquiries from the general public.
Compile and maintain records.
Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Interpret and apply the laws, codes, and regulations pertaining to assigned programs and functions.
Analyze situations carefully and adopt effective courses of action.
Independently prepare correspondence and memoranda.
Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
Communicate clearly and concisely, both verbally and in writing.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Nice To Haves

Bachelor's degree in accounting or related field preferred.

Responsibilities

Reviews, verifies, and processes vendor invoices, purchase orders, and payment requests for accuracy, completeness, and proper authorization.
Prepares and issues payments through checks, EFT/ACH, or other approved methods while maintaining strict adherence to payment schedules and financial controls.
Reconciles accounts payable transactions, resolves discrepancies, and communicates with vendors and internal departments to address billing or payment issues.
Maintains organized and up‑to‑date financial records, documentation, and audit trails in accordance with retention and compliance requirements.
Reconciles the accounts payable general ledger accounts monthly.
Assists in the preparation, verification, and maintenance of 1099 reporting data, ensuring accuracy, compliance with IRS regulations, and timely submission of required year‑end documentation.
Assists with month‑end and year‑end closing activities, including accruals, reporting, and account reconciliations.
Maintains policies and procedures related to the accounts payable function.
Provides training in the invoice submission process.
Provides courteous and professional customer service to vendors, staff, and the public regarding payment status, procedures, and financial policies.
Performs other related duties as assigned.