Accounts Payable Technician

Trust Automation • San Luis Obispo, CA

11d • $25 - $30 • Onsite

About The Position

The position of Accounting Technician will serve as the main accounting employee responsible for Accounts Payable and other tasks as requested.

Requirements

• High school diploma or equivalent
• 2-3 years of relevant experience
• Basic proficiency in Microsoft Excel- sum, creation of tables. Presentation of data in an easy-to-read manner.
• Ability to touch type and ten key. Ability to keep clear records.
• Ability to match names and numbers quickly and accurately.
• Ability to learn general office procedures and the operation of office equipment.
• Ability to operate basic functions in the ERP system, with training.
• Excellent communicator, attention to detail, team player.
• Ability to prioritize and work independently to manage your own schedule and deadlines.
• Demonstrated ability to maintain a high degree of confidentiality.
• This position may be asked to drive for company purposes during the course of employment. If asked and agreed upon, employees must possess a valid California Driver’s License and clean driving record.
• May participate in the identity verification process to access secure client or government portals by authorizing certified supplier or customer management platforms to obtain information from your personal credit profile or other information, solely to verify your identity.

Nice To Haves

• Experience working in manufacturing or government contracting desirable but not required.

Responsibilities

• Three-way match of packing slip, purchase order and invoice. Resolve discrepancies to get vendors paid timely.
• Manage vendor files- complete vendor setup paperwork and master files in ERP system. Set up vendors for electronic payments. Verify and audit any vendor requests to change payment information.
• Manage vendors – work with purchasing department to establish vendor terms and other vendor matters.
• Obtain approval from appropriate contact and enter purchase invoices into ERP system.
• Prepare weekly cash request for approval by VP of finance.
• Manage and execute weekly payables run.
• Weekly reconciliation of freight invoices and entry into ERP system. Resolve and report on any freight issues.
• Physical management of fixed assets- entry into system, tagging, photographing. Annual audit of fixed assets for existence or obsolescence.
• Weekly filing of payables related material.
• Yearend 1099 reporting.
• Assistance with gathering support for all kinds of audits as well as billings for time and materials contracts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED