Accounts Payable Technician IV

CSU Careers • San Diego, CA

4d • $5,178 - $7,543 • Hybrid

About The Position

The Accounts Payable Technician IV serves as a senior-level specialist and departmental lead responsible for independently processing a high volume of complex invoices and payment requests using Oracle Payables eBusiness Suite and document imaging systems. This role ensures accuracy, compliance, and adherence to University, CSU, State, and Federal regulations while exercising strong judgment and initiative in resolving issues and improving workflows. Acting as a key resource and first point of contact for system-related matters, the Technician IV also supports operational continuity and contributes to process improvements, training, and strategic initiatives within Accounts Payable.

Requirements

• Equivalent to seven years of accounts payable experience or closely related financial record-keeping experience.
• Strong knowledge of accounts payable, financial record-keeping, office procedures, and accepted accounting principles, including advanced understanding of AP practices, rules, processes, and standards.
• Ability to apply, interpret, and enforce accounts payable procedures, guidelines, standards, and policies to resolve discrepancies and handle complex financial situations.
• High attention to detail and accuracy in reviewing documents, completing data entry, and preparing financial analysis and reporting.
• Strong analytical, mathematical, and problem-solving skills, including the ability to compute numbers quickly and accurately and resolve complex transactional issues.
• Proficiency with financial systems, spreadsheets, word processing software, web browsers, and records management systems, including troubleshooting and advanced software use.
• Strong organizational and time management skills, with the ability to prioritize work, set objectives, and complete assignments efficiently and on time.
• Effective communication and interpersonal skills to collaborate with team members, suppliers, vendors, and diverse stakeholders, and to explain complex AP processes, policies, and guidelines.
• Ability to work both independently and collaboratively while exercising tact, courtesy, and professionalism.
• Skill in mentoring, training, or overseeing the work of others.
• Thorough understanding of local, state, and federal tax regulations related to accounts payable.
• Must currently be authorized to work in the United States on a full-time basis.
• Must comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Nice To Haves

• Experience with Oracle Payables eBusiness Suite and document imaging systems.

Responsibilities

• Audit and process invoices, direct payments, reimbursements, and fund requests in Oracle, ensuring accuracy, completeness, and compliance with CSU, state, and federal policies.
• Review supplier information, resolve discrepancies, and coordinate with departments and vendors to ensure timely and accurate payments.
• Analyze Oracle reports (e.g., invoice aging, holds) to identify issues and take corrective action.
• Provide customer service support by responding to inquiries and maintaining clear communication with campus and external partners.
• Monitor workflows, assign priorities, and provide guidance to staff to ensure efficient invoice processing and workload distribution.
• Serve as a lead resource for problem-solving, policy interpretation, and escalated issues.
• Assist with batch processing, wire payments, and system testing; support onboarding of banking processes.
• Contribute to process improvements, policy development, and long-term planning with management.
• Resolve complex invoice, payment, and purchase order discrepancies; advise departments and vendors on Accounts Payable processes.
• Interpret and explain university policies; respond to escalated inquiries and compose formal correspondence.
• Collaborate with Accounts Payable staff, suppliers, and campus partners to ensure effective issue resolution.

Benefits

• 15 paid holidays
• vacation
• sick leave
• CalPERS pension plan with retiree healthcare
• reciprocal agreements with other California public retirement systems, including the UC
• Medical, dental, and vision options at low or no cost
• CSU tuition fee waiver for employees and eligible dependents
• FlexCash
• life and disability insurance
• legal and pet plans
• Access to the library, campus events, employee groups, and volunteer and social activities

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed