Accounts Payable Supervisor

State of Maine•Augusta, ME

1d•$20 - $28•Hybrid

About The Position

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State. . Department of Administrative and Financial Services (DAFS) Clerk IV Opening Date: April 8, 2026 Closing Date: April 22, 2026 Job Class Code: 0004 Grade: 18 (Supervisory) Salary: $20.15/hour - $28.05 per hour This is inclusive of a 1% recruitment and retention stipend Position Number: 03030-4000 Location: Augusta Are you an experienced accounting supervisor who is detail oriented and enjoys independent work in a dynamic, fast-paced environment? Do you possess a high degree of initiative? Then we are looking for you! This position allows for partial telework with management approval. Currently, this position is not eligible for visa sponsorship or STEM OPT extensions. Core Responsibilities: The DHHS Financial Service Center is seeking Accounts Payable Supervisor. In this position, you will: Manage operations and complete daily tasks including, processing internal invoices and travel reimbursements ensuring, accuracy, timeliness and compliance with federal, state and departmental guidelines. Supervise a four-employee team managing Special Billings and Travel, directly contributing to department objectives by ensuring accurate fiscal processes and regulatory compliance. Oversee daily workloads, including workflow management, payment tracking, system accuracy, and the implementation of internal controls to safeguard funds and strengthen continuity of operations. Review complex or high-risk transactions to ensure appropriate handling, and proper documentation for audit and compliance purposes. Provide leadership and staff development through training, performance evaluation, coaching, and support, including assigning, monitoring, and reviewing work for quality and efficiency. Serve as a liaison with internal departments and travelers to resolve invoice and payment issues, communicate process improvements and support programmatic needs. Maintain and improve accounting processes, assist in developing policies and procedures, and support systemic upgrades and financial reporting. Demonstrate a commitment to exceptional customer service, ethical standards, and a collaborative team environment aligned with the department’s mission and values. The DHHS Financial Service Center is a supportive and friendly environment that fosters professional growth, teamwork, and collaboration with DHHS. The impact of your work will be felt throughout significant programs that provide critical services to Maine's most needy population. You will be satisfied knowing you have helped DHHS executives and program managers deliver vital services to the people of Maine. Minimum Qualifications: Six (6) years of responsible clerical experience to include two (2) years performing supervision or performing highly independent clerical work. The backgrounds of well-qualified candidates will demonstrate the following competencies: Possess good critical thinking skills, be flexible and adaptable to a fast-paced environment Basic understanding of Accounting Practices and Controls Prior experience and/ or education which demonstrates knowledge of analyzing accounting data, and accounting reconciliations. Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart. Agency information: The DHHS Financial Service Center is responsible for program accounting, cash management, and revenue/expenditure control for the entire Department of Health and Human Services (DHHS). The Service Center provides budget and fiscal analysis for many complex areas within DHHS including TANF (i.e. Temporary Assistance for Needy Families) and MaineCare (formerly Medicaid). The Service Center works collaboratively with senior leadership at State agencies, providing consultative financial and accounting services. Areas of fiscal expertise include compliance with State and Federal laws and regulations, statewide budgetary policy, budget development, and monitoring, application of generally accepted accounting and financial practices, grant management, financial analysis, cash management, accounting and financial processing, and legislative support. Application Information: For questions about this position, please contact Shannon Parks at [email protected] Please submit all documents or files in PDF or Word format. To request a paper application, please contact [email protected] Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting. Join Maine State Government and Make a Difference in Your Community If you're looking for a fulfilling career that allows you to serve the public and make a difference, consider working with Maine State Government! Our departments boast an array of professions, including attorneys, biologists, correctional officers, equipment operators, engineers, human resources professionals, information technology experts, law enforcement officers, nurses, park rangers, social workers, and transportation workers. With more than 100 agencies, boards, and offices, Maine State Government is the perfect place to explore various industries and interests. Whether you're interested in finance or forestry, there's an opportunity for you to help make Maine an even better place to live. eases, there’s a place for you here, and your work will have meaning.

Requirements

Six (6) years of responsible clerical experience to include two (2) years performing supervision or performing highly independent clerical work.
Possess good critical thinking skills, be flexible and adaptable to a fast-paced environment
Basic understanding of Accounting Practices and Controls
Prior experience and/ or education which demonstrates knowledge of analyzing accounting data, and accounting reconciliations.

Responsibilities

Manage operations and complete daily tasks including, processing internal invoices and travel reimbursements ensuring, accuracy, timeliness and compliance with federal, state and departmental guidelines.
Supervise a four-employee team managing Special Billings and Travel, directly contributing to department objectives by ensuring accurate fiscal processes and regulatory compliance.
Oversee daily workloads, including workflow management, payment tracking, system accuracy, and the implementation of internal controls to safeguard funds and strengthen continuity of operations.
Review complex or high-risk transactions to ensure appropriate handling, and proper documentation for audit and compliance purposes.
Provide leadership and staff development through training, performance evaluation, coaching, and support, including assigning, monitoring, and reviewing work for quality and efficiency.
Serve as a liaison with internal departments and travelers to resolve invoice and payment issues, communicate process improvements and support programmatic needs.
Maintain and improve accounting processes, assist in developing policies and procedures, and support systemic upgrades and financial reporting.
Demonstrate a commitment to exceptional customer service, ethical standards, and a collaborative team environment aligned with the department’s mission and values.

Benefits

Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).
Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness.

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