Supervisor, Accounts Payable

ADG Corp•Coeur d'Alene, ID

About The Position

JOB SUMMARY Currently seeking an Accounts Payable Supervisor to join our team! The AP supervisor works under our Controller, and the duties include overseeing the AP department, and communicating with vendors. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. The Accounts Payable Supervisor has full responsibility for the following functions: · Oversight of AP department and weekly check runs – Misc., Job related, and sub-contractor AP · Review statements from vendors and resolve issues. · Collection from vendors for credits owed. · Participate in vendor communication, as required, to facilitate and perpetuate business partnerships and sound working relationships. · Account set up and credit applications with new vendors. · Annual 1099 preparation. · Installer compliance with Company policy and Regulatory State/Federal requirements · Manage day to day with AP staff including moving assignments to maximize efficiency and accuracy · Suggest and reinforce processes within the department for improved efficiency. The Accounts Payable Supervisor has support responsibility for, but not limited to, the following functions: · Execution of the accounts payable process including invoice entry, proper G/L account coding, payment scheduling relative to discount terms, pricing and invoice accuracy and validation, and check preparation. · Facilitate invoice research, management approval for payment, stuffing and mailing checks, and other administrative functions relating to the accounts payable process. · Support on maintaining all standard payment items such as leases, autos, and other such items. · Support on miscellaneous tasks including ad-hoc accounts payable reports (bi-weekly), refunds, one off check runs, coding of credit card bills, and other support functions. SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines, policies and procedures, and applicable laws. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Requirements

Minimum of 1 year experience working directly in Accounts Payable is Required
Demonstrated proficiency in Microsoft Office, Excel, Word, web-based software, and accounting software.
Experience with all duties listed in the job description.
Strong verbal and written communication skills.
Wants to be part of a team.

Nice To Haves

Bachelor’s degree in accounting/finance is preferred but not required
Construction trade experience with a homebuilder or subcontractor Preferred

Responsibilities

Oversight of AP department and weekly check runs – Misc., Job related, and sub-contractor AP
Review statements from vendors and resolve issues.
Collection from vendors for credits owed.
Participate in vendor communication, as required, to facilitate and perpetuate business partnerships and sound working relationships.
Account set up and credit applications with new vendors.
Annual 1099 preparation.
Installer compliance with Company policy and Regulatory State/Federal requirements
Manage day to day with AP staff including moving assignments to maximize efficiency and accuracy
Suggest and reinforce processes within the department for improved efficiency.
Execution of the accounts payable process including invoice entry, proper G/L account coding, payment scheduling relative to discount terms, pricing and invoice accuracy and validation, and check preparation.
Facilitate invoice research, management approval for payment, stuffing and mailing checks, and other administrative functions relating to the accounts payable process.
Support on maintaining all standard payment items such as leases, autos, and other such items.
Support on miscellaneous tasks including ad-hoc accounts payable reports (bi-weekly), refunds, one off check runs, coding of credit card bills, and other support functions.