Accounts Payable Supervisor

Oceans Healthcare•Plano, TX

33d

About The Position

At Oceans Healthcare, we are passionate about helping adults and seniors attain the best possible quality of life. As a nationally recognized provider of behavioral health services, we treat patients experiencing symptoms of depression, anxiety, schizophrenia, behavioral changes related to medication management or substance abuse and other behavioral issues. Through our inpatient behavioral services and intensive outpatient programs, Oceans Healthcare offers comprehensive behavioral and mental health services to help patients at every stage of the healing process. Our staff is committed to caring for patients and their families with dignity, honesty and compassion. The Supervisor, Accounts Payable oversees the daily operations of the Accounts Payable team, including the processing of vendor invoices and payments, employee expense reimbursements, AMEX PCARD reporting, and vendor setup. This position is responsible for approving timesheets and managing time-off requests for direct reports. In collaboration with the AP Director, the Supervisor will assist in developing process improvements and enhancing leadership capabilities to support and guide AP team members effectively. This is a hands-on role, requiring active participation in processing accounts payable invoices, expense report reimbursements, and AMEX PCARD reporting.

Responsibilities

Maintain a professional and positive culture within the AP team, supporting the standards set by accounting and AP leadership.
Supervise and process vendor invoices in Concur Invoice for routing, approval, and payment, ensuring compliance with company policies.
Research and resolve vendor calls regarding delinquent balances, applying AP procedures to prevent overdue accounts.
Assist the Accounting Department with month-end closing procedures.
Manage and maintain Fuel Card and AMEX PCARD programs, including setup and ongoing administration.
Conduct quality control audits of expense reports in Concur Expense, ensuring compliance with company policy and monthly audit schedules.
Provide customer service, training, and technical support for Concur Invoice, Request, and Expense via phone, email, and Teams meetings.
Perform root cause analysis to identify and resolve underlying issues, not just symptoms.
Maintain training materials and documentation to support AP processes.
Review, manage, and update AP data using Excel; prepare and analyze reports using pivot tables and VLOOKUP formulas.
Adapt to changing workloads and perform other duties and projects as assigned by the AP Director.