Accounts Payable Supervisor

Grant PUD-posted 3 days ago
$86,570 - $139,381/Yr
Full-time • Mid Level
Hybrid • Ephrata, WA
Resume
Match Score
Upload and Match ResumeTrack Jobs with Teal

Under administrative direction, the Accounts Payable (AP) Supervisor oversees the organization’s accounts payable operations to maximize accuracy, efficiency, and compliance in the payment process. This position supervises accounts payable staff and oversees daily activities including paying vendors, reimbursing employees, and administering the Grant PUD Procurement Card (PCard) program. The AP Supervisor develops policies and internal control processes that ensure transactions are recorded accurately, efficiently, and in accordance with Grant PUD goals and applicable policies, laws, and regulations. This position collaborates with functional departments to implement process improvements within the organization to reduce cycle time, increase productivity, and provide a high level of customer service to internal and external stakeholders.

  • Develops, implements, and continuously improves accounts payable policies and procedures to ensure efficient and compliant processing of transactions and compliance with internal controls and external regulations.
  • Manages the PCard program and employee expense reimbursement, including policy and procedure development, training and compliance oversight.
  • Reviews and approves accounts payable entries and reconciliations for accuracy, completeness, and compliance, including trade AP, retainage, employee expenses and PCard reconciliations.
  • Supports month-end and year-end close processes by reviewing, approving, and validating AP related transactions and reconciliations.
  • Assists with sales and use tax accounting guidance, filings, and processes.
  • Manages accurate and timely tax documentation preparation.
  • Identifies policy, process, internal control, or technology weaknesses in the procurement to payment business process and proposes solutions.
  • Oversees resolution of inquiries and issues related to AP processing, reporting and distribution.
  • Acts as the first-level escalation point for complex errors or discrepancies.
  • Demonstrates proficiency with accounts payable software and related financial systems, including understanding of system setup, configuration, and functionality.
  • Monitors AP processes using Key Performance Indicators (KPIs) to ensure goals, deadlines, and service levels are met and analyzes key metrics to identify process improvements, pay cycle optimization and cash flow opportunities.
  • Facilitates internal and external audits by providing required documentation, reconciliations, and reports.
  • Performs special projects, as needed.
  • Recruits, hires, trains and develops AP staff and provides constructive, timely feedback and performance evaluations.
  • Supports team development and fosters a culture of accountability, accuracy, and continuous improvement.
  • Oversees day-to-day activities of the AP operations , within Grant PUD policies and operational guidelines.
  • Ensures supervisory practices align with Grant PUD polices and applicable laws.
  • Exercises judgement in structuring work, delegating tasks, and ensuring objectives are met accurately and withing deadlines
  • In this position, if needed to operate a GPUD vehicle for business purposes, please refer to the Vehicle/Asset Usage Policy, IS-TA-POL-001.
  • Demonstrates commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD/IBEW Local 77 Code of Excellence. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
  • Understands and adheres to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & procedures.
  • Actively participates in all aspects of Grant PUD’s safety program, including: Following all safety policies and procedures. Reporting unsafe conditions and incidents within 24 hours. Accepting feedback and modeling safe behaviors. Supporting work stoppages when unsafe conditions are identified.
  • Accept responsibility for safety of all team members and model safe behaviors by: Clearly defining and completing performance-focused safety activities required of you and your team. Supporting work stoppages by employees when they identify unsafe/hazardous working conditions. Acknowledging compliant safety behaviors and good safety performance from members of your team(s).
  • Bachelor’s degree in Accounting, Business Administration, or a closely related field, OR 2 additional years of relevant experience in lieu of degree.
  • Five (5) years’ accounting experience with an accounts payable focus.
  • Experience must demonstrate progressive levels of responsibility, with a minimum of two (2) years’ supervisory or management experience.
  • Extensive Extensive knowledge of accounts payable accounting principles, including journal entries, reconciliations, general ledger integration, sales and use tax reporting, and 1099s.
  • Knowledge of technical accounting requirements and laws and regulations associated with governmental accounts payable including BARS, RCW, WAC and federal income-tac reporting requirements.
  • Strong problem-solving, research, and analytical skills, with the ability to interpret complex financial and regulatory information.
  • Strong supervisory and leadership skills, including the ability to delegate, coach, motivate, provide feedback, mentor, and develop staff.
  • Excellent verbal and written communication skills, with the ability to interact professionally across departments and with external stakeholders.
  • Excellent organizational skills and attention to detail.
  • Ability to understand and apply technical language, such as state and federal regulations, accounting standards, and system documentation.
  • Technical writing and proofreading skills for preparing policies, procedures, and audit documentation.
  • Proficient in Microsoft Office, with advanced Excel skills (e.g., pivot tables, formulas, data validation).
  • Knowledge of accounting systems (Microsoft GP).
  • Ability to learn and navigate accounts payable and financial systems, including understanding system configuration and data flows.
  • Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
  • Ability to work independently and collaboratively in a fast-paced, deadline-oriented environment.
  • Professional certification in accounts payable or closely related field.
  • Experience in accounting or accounts payable for a government entity, and/or electric utility industry.
  • SharePoint knowledge and ability to write macros is preferred.
  • This link below will provide you with Grant PUD’s benefit that may be available if hired, different employee types are eligible for different benefits.
  • Grant PUD — Unified Insurance Program (uip-wa.org)
Track Jobs with Teal

Job Search Resources

•
Resume Builder
•
Accounts Receivable Supervisor Resume Examples
•
Accounts Receivable Supervisor Cover Letter Examples

Tools

Career Hubs

Guides

Company

© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service