Accounts Payable Supervisor

Aston Carter•Wixom, MI

1d•$28 - $30•Onsite

About The Position

The Accounts Payable Supervisor oversees the daily operations of the accounts payable team, ensuring that all invoices, payments, and related activities are processed accurately, efficiently, and in a timely manner. This role provides hands-on leadership to a high-volume A/P function, drives process improvements, and serves as a key point of contact for internal stakeholders, vendors, and auditors.

Requirements

At least 5 years of experience in a high-volume accounts payable environment.
At least 2 years of experience in a leadership or supervisory capacity within accounts payable or a closely related function.
Proven experience in accounts payable operations, including invoice processing, reconciliation, and vendor statement review.
Demonstrated ability to supervise, mentor, and coach accounts payable staff members.
Strong leadership skills with the ability to set expectations, provide feedback, and drive team performance.
Strong communication skills, both verbal and written, with the ability to interact effectively at all levels of the organization.
High attention to detail and accuracy in handling financial transactions and documentation.
Strong organizational skills with the ability to prioritize workflow according to changing demands and deadlines.
Ability to collect and analyze information, identify issues, and solve problems effectively.
Ability to exercise sound judgment and maintain confidentiality when handling sensitive financial and vendor information.
Proficiency with Microsoft Office applications, particularly Excel, with the ability to work effectively with spreadsheets and reports.
Demonstrated reliability, professionalism, and a commitment to producing quality work on time.

Nice To Haves

Experience with Microsoft Access is a plus.
Experience with ERP systems is a plus, especially in accounts payable or related financial modules.
Experience with data mining, data modeling, and analysis is a plus.
Knowledge of EDI payment processing is a plus.
Experience working with vendor programs such as co-op advertising, trailing credits, scan-downs, spiffs, and financing participation is beneficial.
Experience responding to audit inquiries and supporting internal or external audits is advantageous.
History of developing or maintaining process documentation and procedure manuals is helpful.
Demonstrated initiative in continuous improvement, including streamlining procedures and reducing costs, is highly valued.
Interest in long-term growth opportunities as the company continues to expand.

Responsibilities

Oversee day-to-day activities of the accounts payable team to ensure individual and team objectives are met with a high level of accuracy and timeliness.
Manage the month-end accounts payable closing process and distribute appropriate reports to stakeholders.
Monitor, review, and ensure the accuracy of all accounts payable transactions, including invoices, credit memos, and adjustments.
Respond promptly and thoroughly to all accounts payable audit inquiries and provide required documentation.
Mentor, direct, coach, train, and evaluate accounts payable staff, providing regular feedback and performance guidance.
Review credit balance reports and other management reports in a timely manner and take appropriate action to resolve issues.
Serve as the point person for management and documentation of all records retention related to accounts payable.
Develop expertise in special processing, reporting, and controls for buyer banks, OnePay processing, and related reconciliations.
Ensure all certificates of insurance and W-9 forms are current and on file for all vendors.
Become the resident expert in all accounts payable workflows and develop and maintain written policies and procedure manuals for all processes.
Ensure all manual inventory cost changes are completed accurately and on time.
Ensure all debit memos and returns are processed weekly, and that corresponding vendor credit memos are received, applied to disbursements in a timely manner, and that all available discounts are taken.
Oversee the reconciliation of vendor statements each month and ensure discrepancies are identified and resolved promptly.
Work toward mastering and documenting all vendor program concepts, including co-op advertising, trailing credits, scan-downs, spiffs, and financing participation, and serve as a backup for processing advertising co-op.
Assist in developing and distributing periodic management reports on accounts payable aging and vendor programs.
Lead monthly review meetings of accounts payable aging with A/P coordinators and buyers to resolve issues that delay timely processing of invoices, credits, and discounts.
Participate in on-site physical inventories 4 to 6 times per year on scheduled weekend days.
Monitor and enforce company policies and procedures within the department, leading by example in all interactions with internal and external partners.
Collaborate across departments, coordinating efforts with appropriate teams to resolve issues and improve processes.
Participate in continuous improvement initiatives by identifying inefficiencies and implementing solutions to streamline procedures and reduce costs.
Complete other duties and special projects as assigned by management.
Lead supervisory activities including mentoring, evaluating, directing, hiring, and coaching accounts payable staff members.
Demonstrate strong teamwork by collaborating effectively with colleagues within the department and across the organization.
Exercise sound judgment to make reasonable decisions that support departmental and company objectives without creating undue risk.
Consistently produce high-quality work that meets established standards and deadlines.
Exhibit dependable attendance and reliability in supporting the team and internal customers.
Communicate clearly and professionally in both verbal and written form with all levels of the organization and with external partners.
Follow verbal and written instructions, policies, and procedures with minimal supervision.
Model professionalism and an even temperament, setting the standard for how team members interact with customers, vendors, and colleagues.
Use creativity and initiative to improve services and operations, including volunteering for non-routine tasks and projects.