Accounts Payable Supervisor
About The Position
The Accounts Payable Supervisor will be responsible in providing leadership, support, and development to the Accounts Payable Specialists. This individual champions the day-to-day operations and processes for the accounts payable team and leads by example. Compensation commensurate with experience. The position is located in Houston, Texas and reports to the VP Controller. Pilot Water Solutions (“PWS”) is the most reliable name in water midstream. PWS is a full service, full life cycle water midstream company with assets across the Permian, Eagle Ford, Rockies, Haynesville, and Appalachia. With strategically located assets in the core of its basins, Pilot Water Solutions is positioned to meet the needs of its customers with best-in-class service and reliability.
Requirements
- High School Diploma with comparable experience.
- 5 years relevant AP processing experience.
- Strong interpersonal and communication skills for interaction with accountants, vendors, and all levels of personnel.
- Strong aptitude to navigating in systems
- Proficient in Microsoft Excel, Word, PowerPoint
- Ability to plan for and accomplish team goals and deadlines.
- Strong communication, organization and time-management skills
- Ability to adapt to a fast-paced, dynamic, and rapidly expanding environment.
- Proactive problem-solver with strong critical and analytic skills.
- Strong attention to detail.
- Able to work as needed to meet deadlines for month end close, audits, and/or other business priorities.
- Able to travel as needed; travel limited.
Nice To Haves
- Associate’s degree in accounting or related field
- 2 years of supervisory experience
- Oil & gas experience
- NetSuite ERP system
- Comparable mid-size company experience in adapting to scope of business needs and pivoting priorities
Responsibilities
- Leads high-volume invoice processing
- Identifies process improvement opportunities and brings a continuous improvement mindset.
- Supervises performance and identifies development for direct reports.
- Assists and provides guidance on all aspects of invoice processing.
- Provides guidance on team goals and deadlines to achieve business objectives and deadlines.
- Ensures timely and accurate completion of month-end processing in order to close AP.
- Identifies innovative ways to improve processes.
- Reconciles accounts payable total and general ledger with other applicable records (subsidiary vendors’ ledger).
- Project lead for 1099 process.
- Month end AP accruals
- Maintains and builds relationships with vendors with timely communication to inquiries.
- Ensures files and documentation are well maintained and accurate, in accordance with company guidelines and accepted accounting practices.
- Creates payment proposals for weekly payment run(s).
- Executes weekly payment run(s) through NetSuite.
- Reconciles open invoices in NetSuite with vendor statements.
- Identifies opportunities to improve / streamline processes.
- Creates and maintains AP operating procedure documents / manuals as needed.
- Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
- Ensures proper maintenance, filing, and storage of records in case of audits.
- Assists with other projects and ad hoc reporting
- Provides accurate records, and prepares clear and concise written reports at all levels of the organization.
- Ensures timecards are accurate and approved on a timely manner.
- Leads by example and adheres to company policies and compliance.
- Participates in recruiting and performance management processes for team optimization.
- Performs other duties as assigned based on business needs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
