Accounts Payable Supervisor

Weston Associates Inc.•Warrensville Heights, OH

About The Position

The Accounts Payable Supervisor is responsible for overseeing the day-to-day accounts payable operations, ensuring accurate and timely processing of invoices, expense reports, and payments across the company. This role partners closely with property management and accounting teams to maintain strong internal controls, support system workflows in MRI and Avid, and ensure compliance with company policies. This position will ideally be hired at the Supervisor level; however, candidates with strong accounts payable experience who are ready to grow into a leadership role may be considered at a Senior Specialist level, with a defined path to progression.

Requirements

Strong verbal and written communication skills with the ability to convey information clearly and professionally
Demonstrated ability to make sound decisions quickly and accurately when evaluating multiple courses of action
Proactive and self-motivated, with a track record of taking initiative and anticipating needs before issues arise
Composed and objective under pressure, maintaining professionalism in fast-paced or high-stress situations
Ability to synthesize and interpret complex information and data from various sources to inform decisions
Active listener with the ability to understand and address the concerns of colleagues, vendors, and internal stakeholders
Strong attention to detail with a high level of accuracy in data entry and financial processing
Ability to handle sensitive financial information with confidentiality and integrity
Associate/Bachelor’s degree preferred
5+ years of relevant accounts payable experience
Previous supervisory or team leadership experience required
3–5 years of relevant accounts payable experience
Demonstrated ability to take on advanced responsibilities and support team operations
Strong computer skills, especially with Microsoft Office Suite

Nice To Haves

Experience with MRI, Avid, and Concur preferred

Responsibilities

Maintain accurate and organized electronic vendor records within MRI
Collaborate with property management to ensure proper invoice coding and allocation
Accurately enter invoices into the system and process payments in a timely manner
Review and resolve Avid invoice exceptions to ensure smooth workflow
Prepare and submit credit applications as needed
Process, reconcile, and ensure accurate coding and timely payment of company credit card transactions and statements
Manage weekly check runs, including preparation and routing for approval
Provide system administration support for Avid Utility functions
Research and resolve vendor payment discrepancies and inquiries promptly
Ensure all invoices are processed through appropriate approval workflows and paid on schedule
Handle the printing, voiding, and reissuance of company checks as needed
Oversee expense report approvals and ensure timely reimbursement
Request and maintain W-9 forms for all vendors, ensuring compliance and accuracy
Support the annual 1099 process by verifying vendor setup and making updates as needed
Maintain proper documentation and audit trails for all transactions
Assist with month-end close, including accruals and AP aging review, ensuring all invoices are recorded in the correct accounting period
Supervise, coach, and develop Accounts Payable team members
Review and approve invoices, payments, reconciliations, and expense reports
Monitor AP performance metrics, including processing timelines, error rates, and aging
Ensure adherence to internal controls, company policies, and audit requirements.
Serve as the primary escalation point for complex vendor and internal inquiries
Partner with accounting leadership to identify and implement process improvements
Support audit requests and ensure audit readiness of AP processes and documentation
Oversee workload distribution and support team capacity planning
Lead onboarding and training of new team members on AP processes and systems
Support training and onboarding of new team members
Act as a subject matter expert for AP systems and processes
Assist with process improvements and workflow optimization
Take ownership of more complex transactions and issue resolution