301-Financial Services - 1231-301 Accounts Payable Supervisor

Village Management Services • Laguna Woods, CA

1d • Onsite

About The Position

Under general supervision of the Assistant Director of Financial Services, the Accounts Payables Supervisor plans, organizes, schedules and manages the activities of Accounts Payable. This position ensures that the Company maintains strong vendor relations and on time payments. Supervision is exercised over division personnel directly. Work involves regular contact with all divisions, departments, legal counsel, union representatives, regulatory agencies, residents, vendors and the general public.

Requirements

• Graduation from high school including or supplemented by courses in bookkeeping.
• Experience in fiscal record keeping or equivalent combination of education and experience which produces the following:
• Knowledge of the occupational hazards and safety precautions of the job.
• Knowledge of the computer and applicable software programs to perform the job.
• Knowledge of modern office equipment, practices, systems and procedures.
• Knowledge of the methods, practices and terminology used in financial and statistical clerical work.
• Knowledge of the principles and practices of bookkeeping.
• Knowledge of division and department rules, procedures and functions.
• Knowledge of supervisory practices.
• Ability to post and to make mathematical computations rapidly and accurately.
• Ability to maintain effective working relationships with co-workers, the public and to deal with public relations problems courteously and tactfully.
• Skill in the operation of an adding machine and other standard office equipment.
• Possession of a valid California Driver’s License

Responsibilities

• Participates in the processing and computer input for the payment of Mutuals and GRF accounts; matches receivers, invoices and purchase orders, checks for proper approval and processes invoices on contract progress payments; checks all coding and extensions, follows up with vendors and/or other departments to correct discrepancies; reconciles statements, notifies vendors of debit balances due to the Mutuals / GRF, prepares immediate pay checks, assists with accrual journal entries; and researches stale dated checks and follows up with letters to the payees, processes 1099’s and other governmental forms related to accounts payable.
• Supervises the Accounts Payable staff to ensure the above tasks are done on time and accurately by each clerk as well as providing training and then assigning and directing work-flow to the clerks.
• Reports to the Assistant Director of Financial Services in regard to status of accounts with each vendor on a periodic basis. Provides information to the Controller for financial reporting of Accounts Payable.
• Regular attendance required. All duties are performed on-site for the Community.
• Works effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listens to and objectively considers ideas and suggestions from others; keeps commitments; keeps others informed of work progress, timetables and issues; addresses problems and issues constructively to find mutually acceptable and practical business solutions; addresses others by name, title or other respectful identifier; and respects the diversity of our workforce in actions, words and deeds.
• Responsible for reviewing support for checks paid from reserves funds and coordinating with the Assistant Director of Financial Services to obtain the approval of those payments by the applicable Directors of the Mutuals and GRF.
• Answers telephone inquiries relating to area of responsibility or transfers to appropriate desk.
• Participates in special projects upon request.
• Drives a vehicle to meetings, workshops and other job related responsibilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees