301-Financial Services - 2216-301 Sr Account Clerk - Accounts Payable

Village Management Services Inc • Laguna Beach, CA

8h • Onsite

About The Position

JOB SUMMARY: Under general supervision, participates in performing major clerical accounting functions; performs related work as required. Positions in this classification are found only where a clerical accounting function requires two or more full-time employees. Please Note: This job description includes three related positions within the Sr. Account Clerk job family. This specific opening is for the Sr. Account Clerk – Accounts Payable position only. Please refer to the 'Sr. Accounts Payable Clerk' section below for the responsibilities of this role. Sr. Accounts Payable Clerk: Participates in the processing and computer input for the payment of Mutuals and half of GRF accounts; matches receivers, invoices and purchase orders, checks for proper approval and processes invoices on contract progress payments; checks all coding and extensions, follows up with vendors and/or other departments to correct discrepancies; reconciles statements, notifies vendors of debit balances due to the Mutuals / GRF, prepares immediate pay checks, assists with accrual journal entries; and researches governmental forms related to accounts payable. Sr. Payroll Account Clerk: Reviews timecards, prepares and inputs pay entry batches, adjustments, permanent changes, and prepaid vacations for weekly and biweekly employees; inputs and edits daily labor sheets for Maintenance and Landscape; releases, balances, accepts and distributes payroll; prepares check requests for payroll, taxes and garnishments; processes deposits; and prepares account reconciliations of union-related accounts. Sr. Assessment Payment Clerk: Reviews batches of assessment payments and checks against source documents (i.e. coupons) for corrections of coding. Analyzes delinquencies, sends delinquency notices, follows up by telephone or letter when appropriate and monitors the collection process. Prepares delinquency reports for each Mutual and prepares and sends files for secondary collection agent, reviews Board minutes and prepares time-sensitive (i.e. 30-day pre-N.O.D.) letters and monitors expiration dates. Corresponds with third-party collection agent and reviews payment plan requests, demands for payment, and lien document itemizations and calculations. Reconciles and explains members’ account balances on demand and as a result of escrow closings and transfers payments between member accounts and accounts receivable systems when applicable. Maintains member accounts related to additional party fees. Processes in-house coupon batches and establishes EZPay payment method when applicable. NON-ESSENTIAL FUNCTIONS: Answers telephone inquiries relating to area of responsibility or transfers to appropriate desk. Participates in special projects upon request. Drives a vehicle to meetings, workshops and other job-related responsibilities. EQUIPMENT OPERATED: Vehicle, computer, printer, calculator, fax, copy machine, shredder and telephone. WORK ENVIRONMENT: While performing the duties of this job, the employee is in a climate-controlled indoor office. DESIRABLE QUALIFICATIONS: Graduation from high school including or supplemented by courses in bookkeeping. Experience in fiscal record keeping or equivalent combination of education and experience which produces the following: Knowledge of the occupational hazards and safety precautions of the job. Knowledge of the computer and applicable software programs to perform the job. Knowledge of modern office equipment, practices, systems and procedures. Knowledge of the methods, practices and terminology used in financial and statistical clerical work. Knowledge of the principles and practices of bookkeeping. Knowledge of division and department rules, procedures and functions. Ability to post and to make mathematical computations rapidly and accurately. Ability to maintain effective working relationships with co-workers, the public and to deal with public relations problems courteously and tactfully. Skill in the operation of an adding machine and other standard office equipment. SPECIAL REQUIREMENTS: Possession of a valid California Driver’s License PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is frequently required to talk, hear, and use hands to finger, grasp, feel and reach. The employee is regularly required to sit for long periods of time (up to 8 hours) and use repetitive motion to operate a keyboard for long periods. The employee occasionally carries, kneels, pulls, pushes, stoops, and lifts up to 10 lbs. MENTAL REQUIREMENTS: While performing the duties of this job the employee reads, solves problems, uses their verbal and written communication skills, and able to handle frequent customer contact, interruptions, and multiple tasks. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Requirements

• Graduation from high school including or supplemented by courses in bookkeeping
• Experience in fiscal record keeping or equivalent combination of education and experience which produces the following:
• Knowledge of the occupational hazards and safety precautions of the job
• Knowledge of the computer and applicable software programs to perform the job
• Knowledge of modern office equipment, practices, systems and procedures
• Knowledge of the methods, practices and terminology used in financial and statistical clerical work
• Knowledge of the principles and practices of bookkeeping
• Knowledge of division and department rules, procedures and functions
• Ability to post and to make mathematical computations rapidly and accurately
• Ability to maintain effective working relationships with co-workers, the public and to deal with public relations problems courteously and tactfully
• Skill in the operation of an adding machine and other standard office equipment
• Possession of a valid California Driver’s License

Responsibilities

• Participates in the processing and computer input for the payment of Mutuals and half of GRF accounts
• Matches receivers, invoices and purchase orders, checks for proper approval and processes invoices on contract progress payments
• Checks all coding and extensions, follows up with vendors and/or other departments to correct discrepancies
• Reconciles statements, notifies vendors of debit balances due to the Mutuals / GRF
• Prepares immediate pay checks
• Assists with accrual journal entries
• Researches governmental forms related to accounts payable

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED