Accounts Payable Specialist

SCS Engineers•Long Beach, CA

2d•Hybrid

About The Position

Under limited supervision, the Accounts Payable Specialist performs accounting, administrative, and analytical tasks in support of the Southwest Business Unit, ensuring accurate and timely processing of accounts payable activities. This person will report to the Office Services Manager. This person will report to our Long Beach office, and has the opportunity to work hybrid, with a minimum of 3 days a week being in our Long Beach office.

Requirements

Experience working with purchase orders, vendor maintenance, and payment processing
Proven ability to research and resolve payment discrepancies and vendor issues

Nice To Haves

Minimum of 2 years of accounts payable or general accounting experience preferred
Experience working in a high-volume, deadline-driven environment preferred
Prior experience with Deltek Vantagepoint and/or Vision strongly preferred

Responsibilities

Process accounts payable for the Southwest Business Unit, including: Opening and reviewing daily mail/email and preparing documents for payment, Obtaining proper approvals for payments, Preparing purchase and service orders in Vantagepoint, Preparing, reviewing, and entering AP vouchers using the Vantagepoint Purchase Order module, Preparing accounts payable vouchers in pdf for manual batches and processing in Vantagepoint, Submitting complete AP batches to Corporate daily as completed and according to twice-monthly scheduled deadlines
Set up new vendors, including obtaining W-9 forms, vendor documentation, and insurance certificates
Review “Hold” and “Pay When Paid” reports and release payments as appropriate
Research and resolve complex payment issues and vendor statements
Respond to vendor inquiries regarding payment status and related matters
Process wire payments
Process License and membership renewals
Prepare and process hand-check requests
Assist staff with credit card purchases, travel arrangements, and other administrative requests
Provide administrative office support as needed, including assistance to the Long Beach Production Department