Accounts Payable Specialist

CULTURAL EXPERIENCES ABROAD LLC • Phoenix, AZ

6h • $29

About The Position

As the Accounts Payable Specialist, you’ll manage invoice processing, ensure accurate coding and approvals, and oversee procurement workflows in the Ramp application. You’ll work closely with colleagues across the organization to keep processes running smoothly, maintain accuracy, and support efficient financial operations. This role is perfect for someone who is highly organized, detail-oriented, and thrives in a fast-paced, collaborative environment.

Requirements

• 2+ years of accounts payable or general accounting experience.
• Hands-on experience with invoice processing and vendor management.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Effective communicator with strong interpersonal skills.
• Problem-solving mindset with a focus on improving processes and workflows.

Nice To Haves

• Familiarity with Ramp or similar procurement/AP automation tools is a plus.
• Proficiency in Microsoft Office, especially Excel; experience with ERP systems is a bonus.

Responsibilities

• Accurately review, code, and process invoices in Ramp, ensuring timely payment.
• Match invoices with purchase orders and receiving documentation to maintain compliance.
• Route invoices for approvals and collaborate across teams to resolve discrepancies.
• Execute weekly check runs and electronic payments efficiently.
• Maintain current vendor records and ensure accurate payment details.
• Serve as the go-to contact for vendor inquiries and payment updates.
• Support new vendor onboarding and ensure compliance with company requirements.
• Partner with employees and managers to guide purchases and approvals in line with company policy.
• Monitor procurement workflows in Ramp, keeping processes smooth and efficient.
• Identify opportunities to reduce costs and improve purchasing efficiency.
• Keep accounts payable documentation organized and accessible.
• Assist with AP reconciliations and month-end close activities as needed.
• Support reporting and analysis related to accounts payable and procurement trends.
• Proactively identify ways to improve AP workflows and Ramp usage.
• Collaborate with the Finance team to implement best practices and system enhancements.

Benefits

• Wellness & Snacks (In-Office): Fresh Fruit Wednesdays, coffee bar, wellness room, and ergonomic workspaces.
• Time Off & Giving Back: 12 paid holidays, generous PTO, and up to 8 hours paid volunteer time—because balance matters.
• Support for Your Whole Life: Benefits coverage for domestic partners and optional pet insurance, helping you care for everyone who matters most.
• Perks & Discounts: Save at 35+ vendors, including Apple, HelloFresh, Walt Disney World, T-Mobile, and more.
• Fun & Community: We encourage team connection and celebration, from office events to informal get-togethers and virtual hangouts—exact activities vary by team.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed