Accounts Payable Specialist

Universal Avionics•Tucson, AZ

15h

About The Position

This position compiles, classifies, verifies, and maintains data and payments related to accounts payable at volumes equivalent of a mid-size manufacturer. The position is also responsible for managing all communications related to accounts payable, both internally and externally. Essential Duties and Responsibilities include the following, other duties may be assigned: Receive vendor invoices daily and match packing slips and purchase orders. Voucher invoices into ERP system. Initiate and process the weekly allocation process by which we generate payments to vendors. Process all credit card payments to vendors on a weekly basis. Manage all AP communications within the inbox, including communication with all levels of management for routing of approvals and issues. Overseeing the AP side of vendor relationship management. Maintain vendor terms and information in ERP system. Ensure that accounts payable records are stored and organized in an accurate and consistent manner. Research and process vendor returns. Review and reconcile the unvouchered receipts and research vendor discrepancies. Resolve price and quantity discrepancies by working with the Purchasing and Material Handling departments. Competencies: To perform this job successfully, an individual should demonstrate the following competencies: Analytical - Collect and research data; use intuition and experience to complement data. Problem Solving - Identify and resolve problems in a timely manner; gather and analyze information skillfully; works well in group problem solving situations. Technical Skills - Pursue training and development opportunities; strive to continuously build knowledge and skills. Customer Service - Respond to requests for service and assistance from internal and external customers. Communications - Listen and clarify; respond well to questions. Present numerical data effectively; able to read and interpret written information. Ethics - Treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; uphold organizational values and follows Company policies and procedures. Adaptability - Manage competing demands; able to deal with frequent change, delays, or unexpected events. Dependability - Is consistently at work and on time. Follow instructions, respond to management direction; take responsibility for own actions. Planning/Organizing - Prioritize and plan work activities; use time efficiently. Quality - Demonstrate accuracy and thoroughness; monitor own work to ensure quality.

Requirements

Previous experience in accounts payable or accounting roles is preferred, but no experience is required.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
To perform this job successfully, an individual must have substantial knowledge of an integrated accounting and manufacturing information system.
Also requires expert skills in MS Excel, and working knowledge of MS Word and MS PowerPoint.
Fourth Shift, Infor LN, UKG, and ADP system experience preferred.

Nice To Haves

Fourth Shift, Infor LN, UKG, and ADP system experience preferred.

Responsibilities

Receive vendor invoices daily and match packing slips and purchase orders.
Voucher invoices into ERP system.
Initiate and process the weekly allocation process by which we generate payments to vendors.
Process all credit card payments to vendors on a weekly basis.
Manage all AP communications within the inbox, including communication with all levels of management for routing of approvals and issues.
Overseeing the AP side of vendor relationship management.
Maintain vendor terms and information in ERP system.
Ensure that accounts payable records are stored and organized in an accurate and consistent manner.
Research and process vendor returns.
Review and reconcile the unvouchered receipts and research vendor discrepancies.
Resolve price and quantity discrepancies by working with the Purchasing and Material Handling departments.

Benefits

Benefits eligibility starts on your first day as a full-time employee at Universal Avionics.
Medical insurance (multiple plan options, including low-deductible PPO)
Preventive care covered at 100%
Affordable copays for doctor visits, urgent care, and prescriptions
Teladoc virtual care access
Vision coverage through VSP (includes exams, frames, and lenses)
Dental insurance (covers preventive, basic, and major services)
401(k) with immediate safe harbor match (100% match on up to 4% of pay after 60 days)
9/80 work schedule option – every other Friday off
Vacation, sick time, and 14 paid holidays (including a week in December)
Tuition reimbursement
Gym reimbursement
Wellness programs: Vitality (earn rewards for healthy habits)
One Pass Select (discounted access to gyms, fitness apps, and more)
Travel assistance and employee discounts
Employee Assistance Program (EAP) and emotional wellness support: Up to 3 free counseling visits per issue/year through Reliance Matrix Up to 6 free counseling sessions per issue/year through Health Advocate Includes mental health, financial, legal, work-life, medical navigation, and life coaching support
And more!