Accounts Payable Specialist

TruFit Athletic Clubs•San Antonio, TX

17h

About The Position

The Accounts Payable (AP) Specialist is responsible for supporting the organization’s financial operations by accurately and timely processing invoices, reimbursements, vendor payments, and related clerical functions. This role plays a critical part in maintaining vendor relationships, ensuring financial accuracy, and supporting operational continuity across multiple departments. This role requires the ability to manage multiple priorities, meet deadlines, and collaborate effectively with internal teams and external vendors. TruFit Athletic Clubs is a mission-driven team committed to helping people become the best version of themselves. With over 40 locations and growing, they provide high-value, low-cost fitness experiences backed by a culture of excellence and personal accountability. They believe in living their values every day: Integrity, Service, Courage, Responsibility, and Passion. Everyone at TruFit contributes to delivering exceptional service and building lasting member relationships, offering clear development paths and a team environment that supports goals.

Requirements

Previous Accounts Payable experience preferred.
High attention to detail and accuracy in financial data entry.
Strong organizational and time-management skills.
Effective written and verbal communication skills.
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Proficiency in Microsoft Office, particularly Excel.
Experience with accounting or financial software systems preferred.

Nice To Haves

Previous Accounts Payable experience preferred.
Experience with accounting or financial software systems preferred.

Responsibilities

Enter vendor invoices into the accounting system accurately and promptly.
Monitor vendor payment agreements and ensure compliance with established payment terms.
Review invoices for accuracy, proper approvals, and required supporting documentation.
Process employee reimbursement requests in accordance with company policies.
Maintain organized digital and physical records of invoices and payments.
Assist with preparing weekly or monthly payment cycles.
Set up new vendors in the accounting system, ensuring proper documentation and compliance with requirements are met.
Respond to vendor inquiries and resolve payment discrepancies promptly and professionally.
Maintain accurate vendor files, including W-9 forms and supporting documentation.
Process member refunds in accordance with company procedures.
Coordinate utility setup for new locations or club openings.
Collaborate with internal departments to resolve billing issues or discrepancies.
Support month-end close processes by ensuring timely invoice entry and the preparation of reconciliations.
Maintain strong communication with internal stakeholders regarding payment timelines and requirements.
Assist with administrative and clerical duties related to finance operations as assigned.
Identify opportunities to improve efficiency and accuracy in accounts payable workflows.