Accounts Payable Specialist

Aston Carter•Clearwater, FL

2d•$19 - $22•Hybrid

About The Position

The Accounts Payable Specialist supports the full cycle accounts payable process with a strong focus on invoice problem resolution, vendor account reconciliation, and maintaining effective controls to safeguard company assets. This role is ideal for someone who is comfortable with repetitive tasks, eager to gain hands-on experience in a large healthcare environment, and experienced in working within a large ERP system.

Requirements

Comfort working in a role that involves repetitive tasks and high-volume processing.
Interest in gaining hands-on experience within a large healthcare organization.
Strong analytical skills to identify root causes of recurring invoice problems and propose effective solutions.
Ability to collaborate with cross-functional teams, including Supply Chain, procurement, and management.
Strong attention to detail to maintain accurate records for vendor credits, RNI receipts, and vendor returns.
Organizational skills to manage multiple open items, such as credits and returns older than 90 days, and bring them to resolution.

Responsibilities

Identify repetitive invoice problems, analyze root causes, and work with management to implement system-wide resolutions.
Ensure adequate controls are in place to safeguard company assets and prevent unauthorized payments, overpayments, and expense abuse.
Research and resolve purchase order (PO) invoice discrepancies, including credits related to pricing and receiving issues.
Review vendor credit balances monthly and work directly with vendors to clear credit balances that are more than 90 days old.
Review vendor statements to ensure vendor open accounts receivable reconcile to open payables for both processed and unprocessed invoices, maintaining vendor statements within 90 days of the invoice date.
Run reports and queries to identify PO invoices with open cost messages and partner with Supply Chain and vendors to resolve these issues.
Apply knowledge of the ERP system, 3-way match problem resolution, rule groups, and match policies to understand and resolve invoice matching errors.
Collaborate with procurement to resolve issues related to fatal errors such as unit of measure discrepancies, incorrect item numbers, and incorrect POs, and communicate these problems to the Accounts Payable Manager and key members of Supply Chain.
Offer solutions and participate in cross-functional meetings to discuss and resolve accounts payable and invoice-related issues.
Resolve fatal errors in the ERP system resulting from mismatches in electronic invoice interfaces received via Electronic Data Interchange (EDI) or OnDemand AP (ODAP) on a daily basis.
Review and resolve open Received Not Invoiced (RNI) receipts older than 90 days on a monthly basis and ensure RNI lines remain under 180 days, coordinating with Supply Chain to close appropriate lines.
Review and resolve open vendor returns on a monthly basis to ensure credits are received and recorded, and work with Supply Chain to close appropriate vendor return balances and resolve open balances older than 90 days.
Perform basic accounts payable functions, including repetitive tasks such as manual AP indexing and scanning of invoices.
Process invoices accurately and efficiently, including cutting checks in accordance with established procedures.
Support vendor management activities by maintaining positive relationships and ensuring timely resolution of vendor-related issues.