Accounts Payable Specialist

Aston Carter•Newport Beach, CA

1d•$24 - $30•Onsite

About The Position

We are seeking a detail-oriented Accounts Payable Specialist to join our team. This role involves managing accounts payable activities across multiple locations, ensuring the accuracy and timeliness of invoice processing and payment activities.

Requirements

2+ years of experience in full-cycle accounts payable
Ability to process 100 invoices per day
Experienced with manual invoice processing
Basic Excel knowledge
3-way matching experience

Nice To Haves

pivot tables and VLOOKUP's a plus!

Responsibilities

Manage multiple locations with other AP Specialists and the AP Manager.
Manually manage the AP inbox daily to ensure bills are processed in Chase360.
Respond to internal and external emails and reconcile Vendor AR Aging to our vendor payable balance.
Review new and updated vendor documentation for the AP Manager and ensure emails are moved to the correct folders.
Process bills accurately and ensure the correct bill has additional backup attached.
Ensure proper general ledger coding of invoices.
Process transactions and perform accounting duties such as account maintenance, recording entries, and reconciling books of accounts.
Establish a good working relationship with employees and vendors.
Verify vendor accounts, pay vendors, and resolve invoice or payment discrepancies.
Ensure check requests and employee expense reports are supported with proper documentation.
Download all online invoices to prevent late payments.
File paperwork properly, whether in a filing system or in our system.
Assist with W9s and 1099s to ensure proper tax reporting.
Stay informed of regulatory requirements and best practices in accounting.
Assist in special projects as needed.
Be available for overtime as required.