Accounts Payable Specialist

Palm Harbor Homes•Phoenix, AZ

10h

About The Position

Cavco Industries, Inc. is a leading producer of quality, affordable factory-built homes, park model RVs, vacation cabins, and factory-built commercial structures, with a team of 7000 members. The company emphasizes competitive pay, benefits, opportunities for development, upward mobility, and a commitment to diversity, inclusion, and an equitable workplace. The Accounts Payable Specialist plays a crucial role in managing outgoing payments, ensuring vendors are paid accurately and on time. This involves reviewing and processing invoices, responding to vendor inquiries, reconciling vendor statements, processing and maintaining 1099 statements, handling check and electronic payment distribution, following up on outstanding checks, and assisting with the conversion of vendors to electronic payment methods.

Requirements

1–3 years of experience in an AP or general accounting role
Ability to work independently and as part of a team
Attention to detail
Strong problem-solving skills and work ethics
Excellent verbal, written, and interpersonal communication skills

Nice To Haves

Experience with Excel, AP automation tools (Stampli, Coupa, AvidXchange, etc.) and ERP systems (Deacom, NetSuite, QuickBooks, Sage, SAP, etc.)

Responsibilities

Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations, and documenting loans.
Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations.
Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
Generate payment to vendors on a routine schedule and match the payment with backup for review by the financial manager.
Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
Drive electronic payment adoption by actively communicating with vendors to highlight the benefits of ACH/EFT and guiding them through the digital enrollment process.
Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
Reconcile outstanding check listing, proactively contacting vendors to identify lost or uncashed payments and facilitating reissues or cancellations as needed.
Develop and maintain a filing system for financial information, records and documents to ensure easily available information and assist with any requests for such information.
Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports.