Accounts Payable Specialist

Atrium Staffing•Tampa, FL

41d•$18 - $22

About The Position

Our client is a well-known organization that is looking for an Accounts Payable Specialist to join their team based in Tampa, FL. This is an incredible opportunity for an Accounts Payable Specialist to join a rapidly growing company with a fantastic mission. The Accounts Payable Specialist must be technically strong, collaborative, and highly organized with extreme attention to detail. The Accounts Payable Specialist will join a cohesive Accounting department, reporting directly to the Senior Accountant and working between various systems. This is a fast-paced and high-volume Accounts Payable position that provides extensive exposure to the functions of accounts payable, general ledger accounting, and more.

Requirements

Minimum of 2 years of accounting experience (internships included).
High proficiency in Microsoft Excel (vlookup/hlookup, pivot tables, formulas, sumif, etc.).
Strong organizational skills and the ability to meet deadlines.
Excellent communication skills, including the ability to interact effectively with non-accounting staff.

Nice To Haves

Accounts payable processing experience is highly preferred.
Prior experience in a fast-paced, high-volume accounting environment.
Familiarity with general ledger and accounting software systems.
Strong analytical and problem-solving abilities.

Responsibilities

Accurately prepare, process, and maintain the accounts payable activities of the organization.
Manage expenses, including proper coding, processing, and reconciliation of corporate credit card accounts and spending.
Provide management with monthly vendor invoice reports for KPI analysis and reporting.
Review the AP Aging report each month and reconcile any discrepancies.
Review invoices for accurate coding to the general ledger per the approved budget.
Verify invoice accuracy by checking calculations and matching invoices and packing slips to purchase orders (where applicable).
Ensure invoices are paid promptly.
Verify that all check numbers are properly accounted for and that unused checks are properly secured.
Ensure the accounts payable system is closed accurately and on time each month, with all totals balanced.
Prepare cash disbursement reports for each check run that reconcile to unpaid invoices.
Maintain vendor records, obtaining and updating documentation (W-9, W-8, contact information, address changes, etc.) in the accounting system as necessary.
Prepare IRS Form 1099s as needed at calendar year-end.
Ensure compliance with company policies and procedures related to accounts payable.