Accounts Payable Specialist

Capital Metropolitan Transportation Authority•Austin, TX

9d•Hybrid

About The Position

WHO WE'RE LOOKING FOR The Accounts Payable Specialist II reports directly to the Supervisor, Payroll and Accounts Payable. The Accounts Payable Specialist II is responsible for performing full-cycle accounts payable functions with a focus on accuracy, timeliness, while maintaining compliance with internal controls and external regulations. This role supports the day-to-day operations of the AP department, including invoice processing, vendor communication, payment runs, and reconciliations.

Requirements

High school diploma or GED equivalent required
Three (3) years’ experience in Purchasing and/or Accounts Payable in a medium-to-large organization
Experience with ERP systems, preferably Oracle Fusion (Cloud) with emphasis on Accounts Payable
Knowledge, Skills and Abilities:
Proficient in Microsoft Excel
Knowledgeable in general accounting practices
Skilled in data analysis and problem-solving
Able to research and resolve discrepancies
Capable of troubleshooting and recommending solutions
Detail-oriented and accurate
Strong time management and prioritization
Effective in multitasking under deadlines
Excellent communication skills
Collaborative and independent work style
Committed to customer service and relationship-building

Nice To Haves

Bachelor's degree in Finance preferred
Experience in developing report specifications from end user requirements is preferred
Experience with Oracle preferred

Responsibilities

Receive, prepare/validate, and process high-volume invoices (PO and non-PO) in accordance with company policies and contractual terms. Expectation is to process 100+ invoices weekly.
Review and resolve workflow issues and ensure accurate entry of invoices and timely payment of invoices, including handling exceptions and stakeholder concerns.
Verifies accuracy of data entry for weekly preliminary payment report to ensure accuracy of invoice, dollar amount etc. prior to payment process.
Reconcile vendor statements and resolve outstanding balances or disputes.
Collaborate with procurement, receiving, and other departments to streamline procure-to-pay processes.
Monitors supplier accounts to ensure payments are up to date.
Research and resolve billing, vendor, and customer account inquiries and disputes in a timely manner.
Review on hold, rejected, not validated invoices to follow up to process the outstanding invoices.
Effectively manage time to balance daily responsibilities, meet deadlines, and maintain operational efficiency.
Support Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) process by ensuring staff follows safety and security policies, considers safety in every action, and ensures safety and security concerns are reported.
Perform other duties as required and/or assigned.