Accounts Payable Specialist

United Vein & Vascular Centers•Tampa, FL

15h•Onsite

About The Position

United Vein & Vascular Centers is a life-changing healthcare innovator that is rapidly expanding access to state-of-the-art, minimally invasive vein and vascular care as we grow our footprint across the country. The unparalleled outcomes we achieve are made possible by dynamic team members like YOU working alongside our exceptional team of skilled physicians and passionate staff. Join us on our journey to transform lives as we raise the bar for patient service and outcomes! Explore exciting career opportunities with United Vein & Vascular Centers and unlock your potential! We offer a supportive culture that is driven by deep commitment to the success of our patients and our teams. We invest in YOU and are dedicated to creating individualized opportunities for career advancement. In addition, we invest in our employees by offering: Competitive compensation package Outstanding work life balance Health, vision, and dental benefits 401K plan match Life insurance (100% company paid) PTO and paid holidays We invest substantial energy and resources in building a highly-engaged culture where your voice is heard, you are connected to a community of professionals who share your values, and you can thrive. We are looking for an ambitious highly motivated individual that can join our accounts payable team at our corporate headquarters in Tampa (Carrollwood). The ideal candidate must be able to meet deadlines, maintain confidentiality, manage multiple tasks, and enjoy working in a fast-paced growing environment. This candidate will report directly to the Accounting Manager. This is NOT a remote position. Full cycle accounts payable processing: high volume invoice processing which includes validating charges, general ledger, intercompany, and multi-location allocation coding. Ability to validate purchase orders and receiving in the inventory-based software to perform the 3-way matching; working with the Procurement Department to resolve discrepancies. Work with multi-level approvers to ensure that invoices are approved in a timely manner using a threshold delegation threshold matrix. Work closely with the purchasing department on resolving discrepancies in the inventory-based software Knowledge and understanding of multiple entities and locations. Manage vendor relationships and reconcile invoice and payment discrepancies. Review vendor statements and complete monthly excel-based reconciliations. Collaborate directly with AP Lead to assist with team deadlines, ad-hoc reporting, analyzing data, staff training, and special projects. Maintain and organize accounts payable records in a cloud based, paperless environment Maintain vendor W-9’s, contracts, and certificate of insurance Maintain many vendor accounts while staying in compliance with company policies and procedures Assist with month-end close deadlines with direct knowledge of accruals; continuously look for process improvements to increase efficiency. Other duties as assigned to support the accounting and payable department as they arise. Demonstrate and promote a work culture committed to UVVC’s Core Values: Understanding, Nurturing, Ingenuity, Trust, Excellence, and Diversity. Demonstrate behaviors that are consistent with UVVC’s Standards of Conduct as outlined in our Employee Handbook. Maintain the confidentiality and security of Protected Health Information (PHI) in accordance with UVVC policies, the Health Insurance Portability and Accountability Act (HIPAA), and other applicable laws and regulations. PHI is a top priority of our organization. Other duties as assigned.

Requirements

High school diploma or GED required.
At least 3-5 years consistent full-cycle accounts payable experience with an advanced understanding of basic accounting principles and practices required.
Experience working with financial ERP modules (Oracle/NetSuite a plus).
Experience with Excel spreadsheets.
Knowledgeable in Microsoft Teams and data entry skills.
Attention to detail and highly organized, critical thinking is a must

Nice To Haves

Associates or Bachelor’s degree preferred and/or equivalent years of experience in the field.
ENVI inventory software experience a plus (IOS System).

Responsibilities

Full cycle accounts payable processing: high volume invoice processing which includes validating charges, general ledger, intercompany, and multi-location allocation coding.
Ability to validate purchase orders and receiving in the inventory-based software to perform the 3-way matching; working with the Procurement Department to resolve discrepancies.
Work with multi-level approvers to ensure that invoices are approved in a timely manner using a threshold delegation threshold matrix.
Work closely with the purchasing department on resolving discrepancies in the inventory-based software
Knowledge and understanding of multiple entities and locations.
Manage vendor relationships and reconcile invoice and payment discrepancies.
Review vendor statements and complete monthly excel-based reconciliations.
Collaborate directly with AP Lead to assist with team deadlines, ad-hoc reporting, analyzing data, staff training, and special projects.
Maintain and organize accounts payable records in a cloud based, paperless environment
Maintain vendor W-9’s, contracts, and certificate of insurance
Maintain many vendor accounts while staying in compliance with company policies and procedures
Assist with month-end close deadlines with direct knowledge of accruals; continuously look for process improvements to increase efficiency.
Other duties as assigned to support the accounting and payable department as they arise.
Demonstrate and promote a work culture committed to UVVC’s Core Values: Understanding, Nurturing, Ingenuity, Trust, Excellence, and Diversity.
Demonstrate behaviors that are consistent with UVVC’s Standards of Conduct as outlined in our Employee Handbook.
Maintain the confidentiality and security of Protected Health Information (PHI) in accordance with UVVC policies, the Health Insurance Portability and Accountability Act (HIPAA), and other applicable laws and regulations. PHI is a top priority of our organization.
Other duties as assigned.