Accounts Payable Specialist

New America • Washington, DC

35d • $65,000 - $70,000 • Hybrid

About The Position

Primary Function: The Accounts Payable Specialist is responsible for processing Accounts Payable transactions, processing disbursements, managing vendor communications, preparing vendor and consultant contracts, maintaining Concur, and maintaining accurate financial records.

Requirements

• 3+ years of working experience in accounting with a focus on Accounts Payable
• AA Degree in Accounting, Finance, or a related field. BA/BS is a plus
• Ability to seamlessly handle multiple deliverables, and the discretion to maintain confidential information
• Ability to effectively communicate in the English language verbally and in writing
• Proficient in MS Office applications such as Excel, Word, Outlook, etc.

Nice To Haves

• BA/BS is a plus
• Knowledge of Microsoft Dynamics – Serenic Navigator is a plus

Responsibilities

• Process all employee expense reimbursements in Concur; review for appropriate documentation and account coding; follow up with employees to resolve issues
• Process invoices from vendors, contractors, and state/federal agencies; review each for appropriate documentation and management approval; detect and correct any discrepancies; enter into accounting software
• Monitor Finance mailbox; respond to requests in a timely manner; direct mail incorrectly sent to Finance to the appropriate person/team; follow-up on unresolved matters until completely answered
• Set up bi-weekly ACH and wire disbursements in the banking system
• Process physical checks when requested by a vendor
• This position is hybrid, onsite presence at our Washington, DC office is required once a week. During this in-office day, the team member will be responsible for handling essential administrative tasks, including processing outgoing checks and managing incoming mail.
• Process credit card bills; reconcile all corporate card statements to reports and receipts submitted by cardholders via Concur
• Maintain vendor information, including banking information and W-9s
• Interact with program directors, grant managers, and vendors; serve as primary interface with other departments on AP initiatives and process changes
• Assist in month-end closing procedures; record journal entries to adjust balances or reclass expenses as needed; reconcile related accounts to the general ledger monthly
• Assist with year-end 1099s
• Prepare vendor and consultant contracts; communicate with project managers regarding details of contracts; facilitate execution of contracts via Adobe Sign or Box Sign
• Maintain a schedule of contracts to track terms and monitor status
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Assist with external audits and other projects as assigned
• Add value through process improvement and creating workflow efficiencies, e.g. reduce processing time, improve accuracy, and reduce paper-based processes
• Assist with Finance team admin duties such as sorting mail and scheduling team meetings; logging checks received via mail and distributing copies to Development
• The incumbent may be asked to perform additional duties and take on other responsibilities as dictated by events and circumstances.

Benefits

• New America offers a highly competitive benefits package that includes health care, dental, and vision coverage; a generous retirement plan; paid time off; observes all federal holidays; and an office-wide closure between Christmas and New Year’s Day.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees