Accounts Payable Specialist

Grand Bohemian Orlando•Orlando, FL

About The Position

The overall objective and purpose of the Accounts Payable Specialist position is to provide support to the Accounts Payable Manager in the Accounting Department. The incumbent is responsible for the day-to-day accounts payable transactions. They are to provide the highest level of service in support of the mission, core values, standards and goals established by the company.

Requirements

Associates Degree OR equivalent years of experience – preferred
Understanding of basic bookkeeping and accounting skills - required
Minimum two years related experience in similar title and level - required
Experience with multi-entity companies – preferred

Responsibilities

Responsible for receiving, processing and verifying accounts payable invoices using accounting software and other programs.
Handles accounts payable accurately and efficiently for separate hotels and corporate entities with multiple vendors.
Maintains new and existing vendor lists in multiple locations and entities with accompanying documentation required by auditors.
Responds timely to vendor questions and comments regarding payment and invoice issues.
Compiles detail accounts payable aging reports for both internal and external parties as needed weekly and or monthly.
Reviews Grand Performer expense reports for internal SOP compliance requirements.
Monitors discount opportunities with vendors and communicates the information in a timely manner.
Reviews coding on invoices to ensure it is consistent with history and budget in the general ledger.
Audits invoices against purchase orders, amendments to purchase orders, researches discrepancies, and processes for payment.
Investigates problems that vendors or hotel operations have with obtaining payment for bills.
Maintains a digital library of accounts payable documents using OCR technology with invoices, ACHs and transfers to preserve historical records.
Monitors accounts payable vendors to ensure that payments are up to date and maintain meticulous records of outstanding payables.
Reconciles vendor statement discrepancies and problems, bringing any discrepancies to the attention of the Accounts Payable Manager.
During month end, reconciles accounts payable aging to general ledger account and investigates and explains any discrepancies.
Communicates challenges with general managers and makes corrections to improve the accounts payable workflow as needed.
Maintains accounts payable records history for audits and federal 1099 reporting purposes.
Respond promptly to vendor questions, concerns and special requests.
Prepares check requests, wire transfers and ACH transactions in the Accounting software in a timely manner.
Prepares intercompany invoices and payments for hotels and corporate entities.
Maintain the integrity of Company and Vendor proprietary information and protect Company assets
Maintain complete knowledge in the use of all office equipment.
Maintain complete knowledge and comply with company policies and SOP procedures
Maintain neat, clean and professional appearance according to standards
Follow all company safety and security policies and procedures. Report accidents, injuries and unsafe conditions
Develop and maintain positive working relationship and support the team to achieve our goals
Attend required training and meetings
All other duties as assigned, planned or un-planned