Accounts Payable Specialist

Auberge Resorts•Kennebunk, ME

40d

About The Position

We are currently seeking a detail-oriented and organized individual to join our finance team as an Accounts Payable Clerk. In this integral role, you will be responsible for managing the hotel's accounts payable processes, ensuring accurate and timely payments to vendors and maintaining financial integrity.

Requirements

High school diploma or equivalent; additional education in accounting or finance is a plus.
Proven experience in accounts payable or a related field.
Familiarity with accounting software
Strong attention to detail and accuracy in data entry.
Excellent organizational and time management skills.

Responsibilities

Invoice Processing:Receive and review invoices, ensuring they are accurate, properly coded, and in compliance with established policies.
Enter invoices into the accounting system and prepare them for payment processing.
Support statement reconciliation and invoice processing.
Payment Processing:Process payment runs and prepare checks or electronic transfers for approved invoices.
Collaborate with internal departments to obtain necessary approvals for payments.
Vendor Relations:Maintain positive relationships with vendors, addressing inquiries and resolving payment-related issues promptly.
Communicate effectively with vendors to ensure accurate and up-to-date account information.
Expense Reports:Review and process employee expense reports, verifying receipts and compliance with company policies.
Ensure timely reimbursement of employee expenses.
Record Keeping:Maintain organized and accurate records of all accounts payable transactions.
Assist with month-end closing activities and provide necessary documentation for audits.
Supports multiple properties across the portfolio Reporting:Generate regular reports on accounts payable status, providing insights into outstanding payments and expense.
Assist with EOM close and reporting deadlines, including occasional extended hours.