Accounts Payable Specialist

M HOLDING CO•Phoenix, AZ

7d•$24 - $27•Onsite

About The Position

MHolding Co. is seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. This role is responsible for ensuring accurate and timely processing of vendor invoices, employee expenses, and other payables while maintaining compliance with company policies and accounting standards. The Accounts Payable Specialist will play a key role in maintaining strong vendor relationships, supporting month-end close processes, and contributing to overall financial accuracy. Hourly Rate: $24-$27 per hour, DOE. Location: In office only, NOT REMOTE. Our Phoenix location.

Requirements

High School diploma (or GED) plus any combination of education and experience that would provide the required skill and knowledge for successful performance of this position. Sufficient formal and/or informal training to provide the ability to read and write at a level consistent with the requirements of the position
5+ years of accounts payable or general accounting experience
Strong knowledge of accounts payable processes and basic accounting principles
Proficiency in Microsoft Excel and ERP/accounting systems (e.g., QuickBooks, NetSuite, SAP, or similar)
Excellent attention to detail, organizational skills, and ability to meet deadlines
Strong communication and problem-solving skills for vendor and internal team interactions
Ability to work independently and as part of a team in a fast-paced environment
Knowledge of industry, must be able to use consistent exercise of discretion and judgement
Proper use of grammar, punctuation, and spelling
basic mathematics
legal and proper telephone etiquette and techniques
standard office software applications
standard office equipment
Application of data processing in the maintenance of records and reports
Computer skills and familiarity with Microsoft Office (Excel, Word, Outlook, and Access) tools is essential
Knowledge of how to communicate clearly and concisely, both verbally and in writing
Work intellectually in character in order to exercise independent decision making
Accurately type a minimum of 40 words per minute
Accurately and timely keep up with to-dos
Perform research and report results
Read and apply rules, regulations, and proofread material, and make necessary corrections
Work cooperatively and effectively with Management, staff, and the public
Demonstrate outstanding organizational skills and ability to prioritize work
The employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit and stoop, kneel, crouch, or crawl. The employee will frequently be required to stand and walk. The employee must occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Nice To Haves

Experience with 3-way matching (invoice, purchase order, receipt)
Familiarity with sales/use tax and expense reimbursement policies
Exposure to process automation tools or AP workflow systems

Responsibilities

Review, verify, and process vendor invoices, employee expense reports, and payment requests
Ensure proper coding of invoices to general ledger accounts, departments, and projects
Match invoices with purchase orders and receipts, investigating discrepancies as needed
Prepare and process payments (ACH, wire transfers, and checks) in accordance with payment terms
Maintain vendor files and ensure proper documentation for audit and compliance
Reconcile accounts payable transactions and assist with monthly accruals
Respond to vendor inquiries and resolve payment issues in a professional manner
Collaborate with procurement, operations, and other departments to ensure accurate processing of payables
Assist with month-end close, including reconciliations and reporting of accounts payable balances
Support process improvements and help streamline workflows to increase efficiency
Other duties as assigned
Provide a safe work environment for all employees involved in daily operations.
Play an active role in building safety into our Company’s culture
Make safety every employee’s responsibility at all levels and improve employee safety awareness
Ensure employees follow safety policies and procedures and practice safe work habits
Participate in finding solutions for safety and health problems
Be proactive to prevent occupationally induced injuries and illnesses.