Accounts Payable Specialist - Part Time

SERVPRO of South Worcester•Worcester, MA

2d•$23 - $27•Onsite

About The Position

SERVPRO® of Worcester Accounts Payable is seeking an Accounts Payable Specialist to join their growing company. This role is crucial in increasing profits and making a difference in the company's goal of making fire and water damage "Like it never even happened". The ideal candidate will be great on the phone, possess excellent accounting skills, and be a serious multi-tasker. We are looking for a self-motivated individual with superb interpersonal skills who is proactive, experienced, enjoys providing superior service, and takes ownership. Dependability and a drive to exceed expectations are highly valued.

Requirements

3+ year(s) of experience with QuickBooks Pro® (most recent versions)
2+ years of experience with payables activities
Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
Polite, confident, and excellent customer service skills, including listening and questioning skills
Excellent organizational skills and strong attention to detail
Very self-motivated and goal-oriented
Ability to multi-task
Capability to work in a fast-paced, team-oriented office environment
Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)
Ability to learn new software, including Xactimate® and proprietary software
Ability to successfully complete a background check subject to applicable law

Nice To Haves

Associate degree in accounting preferred or strong professional background of 2-3 years bookkeeping experience

Responsibilities

Invoice Processing: Receive and enter vendor invoices, match invoices to purchase orders, work orders, or job files, and verify coding to the correct GL account and job.
Subcontractor Management: Review subcontractor invoices for accuracy, confirm work completion and approval, track compliance documents (certificates of insurance, W-9s), and prepare year-end 1099 reporting.
Payment Processing: Schedule weekly vendor payments, process checks, ACH payments, and credit card payments, take advantage of vendor discounts, and prioritize critical vendors.
Vendor Relations: Respond to vendor inquiries, resolve billing discrepancies, and maintain positive relationships with key suppliers and subcontractors.
Job Cost & Financial Accuracy: Ensure costs are assigned to the correct job, monitor open purchase orders and unpaid invoices, assist in keeping job profitability accurate, and support managers with cost questions.
Month-End Accounting Support: Reconcile vendor statements, accrue unpaid expenses, assist with month-end and year-end closes, and support audits and financial reviews.
Compliance & Documentation: Maintain organized digital records, ensure proper approvals are documented, keep vendor files current, and support SERVPRO and tax compliance requirements.