Accounts Payable Specialist

NAC Architecture • Seattle, WA

6h • Hybrid

About The Position

The Accounts Payable Specialist is responsible for processing vendor invoices, reconciling accounts, and ensuring that all payments are made accurately and in a timely manner. The Accounts Payable Specialist collaborates with internal departments and external vendors to resolve any discrepancies and maintain the integrity of financial data.

Requirements

• Effective interpersonal communication skills, both verbal and written.
• Exceptional organizational skills, ability to successfully compete multiple projects simultaneously.
• Maintain attention to detail and high level of accuracy.
• Demonstrates trust and reliability. Highly ethical business practices.
• Able to operate under deadline situations and respond to changes in priorities.
• Willingness to take initiative, set priorities and see projects through to completion in an orderly and efficient manner.
• Demonstrated ability to work independently and with minimal supervision. Must be a reliable self-starter, and have a strong service-oriented demeanor.
• Must be perceptive with ability to establish relationships and communicate effectively with: o Internally – All NAC staff o Externally – Client, consultants, and vendors.
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Prepared to learn and challenge conclusions or requests.
• Ability to employ problem solving skills and analysis, and report findings effectively.
• Proficient in Microsoft office software applications, including Word, Excel, and PowerPoint. Knowledge of Deltek VantagePoint a plus.
• Bachelor’s Degree in Accounting or Finance preferred
• A minimum 3 years of accounting/finance experience with prior experience in processing Accounts Payable

Nice To Haves

• Experience in A/E/C industry, or other project-based industry a plus

Responsibilities

• Invoice Processing: Review, verify, and process vendor invoices for accuracy and compliance with company policies.
• Payment Execution: Prepare and process payments, including checks, ACH transfers, and wire payments, ensuring timely disbursement.
• Account Reconciliation: Reconcile accounts payable transactions and resolve any discrepancies with vendors or internal departments.
• Vendor Management: Maintain and update vendor records, respond to inquiries, and manage relationships to ensure smooth operations.
• Expense Reporting: Review and process employee expense reports along with corporate credit card reporting to ensure compliance with company policies.
• Month-End Closing: Assist in month-end closing activities by preparing journal entries and financial reports related to accounts payable.
• Year-End Closing: create and file annual 1099’s.
• Other projects and duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees