Accounts Payable (Construction)

KSI • Phoenix, AZ

3d • Onsite

About The Position

Our client is seeking a dependable, detail-oriented Accounts Payable Specialist to manage day-to-day AP activities with a strong focus on vendor invoice processing, job-cost coding, payment support, and documentation accuracy. You’ll work alongside the AR Specialist and accounting team and partner closely with Project Managers and Operations to ensure invoices are coded correctly, supporting documents are complete, and payments stay on schedule — all while helping maintain clean financial records and audit-ready files. This role is ideal for someone who enjoys organization, problem solving, and construction-related accounting.

Requirements

• 3+ years Accounts Payable experience (construction strongly preferred)
• Experience coding costs to jobs/projects
• Familiarity working in environments with AIA billing and retainage
• Working knowledge of QuickBooks
• Strong documentation, reconciliation, and communication skills
• Organized, reliable, and able to manage multiple priorities

Nice To Haves

• Background in a subcontractor or job-cost environment is preferred

Responsibilities

• Receive and enter vendor invoices into QuickBooks
• Ensure accurate coding to jobs, cost codes, and GL accounts
• Match invoices with Pos/delivery tickets and obtain approvals
• Resolve discrepancies with vendors or internal teams
• Prepare scheduled check/ACH payment runs
• Reconcile vendor statements and company credit cards
• Follow up on missing invoices, credits, or discrepancies
• Collect W-9’s and support vendor onboarding
• Track insurance/COI when required
• Assist with 1099 preparation and year-end reporting support
• Support month-end close and AP cleanup
• Provide information for cash planning (scheduled AP, upcoming invoices)
• Maintain organized project files and documentation
• Assist with transition from QuickBooks Desktop → QuickBooks Online

Benefits

• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid vacation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed