Accounts Payable Specialist

Delavan Holdings Management LLC • Delavan, WI

6h

About The Position

We are seeking a detail-oriented Accounts Payable Specialist to support the daily operations of our Shared Services Accounting team. This role is responsible for full-cycle Accounts Payable processing across multiple entities, including vendor invoices and corporate credit card expenses. The ideal candidate is organized, accurate, and comfortable working in a fast-paced, deadline-driven environment.

Requirements

• Strong understanding of Accounts Payable processes and internal controls
• Ability to manage payments across multiple accounting and expense platforms
• Experience reconciling invoices, payments, and credit card activity
• Excellent organizational skills with strong attention to detail
• Strong written and verbal communication skills
• Analytical mindset with solid problem-solving ability
• Associate’s degree in Accounting, Finance, or a related field required (Bachelor’s degree preferred)
• 1–2 years of progressive accounting experience with direct Accounts Payable responsibilities
• Experience with high-volume invoice processing and account reconciliations

Responsibilities

• Review, code, and process high-volume vendor invoices across multiple entities
• Match invoices to purchase orders and receipts; resolve discrepancies with vendors and internal teams
• Coordinate invoice approvals and prepare weekly check and ACH payment runs
• Maintain vendor files, including W-9s and contact information; assist with annual 1099 reporting
• Process and reconcile corporate credit card transactions and employee expense reports
• Ensure compliance with expense policies; follow up on missing documentation or approvals
• Partner with department leaders and cardholders to resolve expense and coding issues
• Assist with month-end close activities, including AP accruals and reconciliations
• Respond to vendor and internal inquiries in a professional and timely manner
• Support process improvements, system updates, and accounting transitions
• Maintain regular and predictable attendance
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree