Accounts Payable Specialist

Hawaii Health & Harm Reduction Center•Honolulu, HI

2d•Onsite

About The Position

Hawai’i Health & Harm Reduction Center (HHHRC) provides harm reduction-focused services to marginalized populations in Hawai’i, including people living with and/or affected by HIV, hepatitis, substance use, homelessness, and the transgender, LGBQ, and the Native Hawaiian communities. HHHRC bridges gaps and helps individuals access essential resources such as housing, health care, entitlements, and treatment. We foster health, wellness, and systemic change in Hawai’i and the Pacific through outreach, care services, advocacy, training, prevention, education, and capacity building. Primary Purpose: The Accounting Specialist is responsible for supporting the day-to-day operation of the accounting system of the organization in coordination with the accounting team and the Managing Director. This is a permanent, full-time, exempt, salaried position with HHHRC located in Honolulu, Hawaiʻi. Expected hours of work are generally between 8:30am and 5:00pm, Monday through Friday, with some evening and weekend attendance for required events. Salary is commensurate with experience.

Requirements

Strong understanding of fiscal matters relating to non-profit bookkeeping and record keeping.
Excellent organizational and record keeping skills; detailed oriented.
Ability to work productively as part of a team as well as motivated to work independently to complete tasks.
Good verbal, written, and interpersonal communication skills.
Ability to maintain a professional demeanor at all times with vendors and employees.
Capability to work well and thrive professionally in an atmosphere of significant diversity, working with marginalized populations.
Associates degree in Accounting, Finance, or Business.
Experience with QuickBooks and Microsoft Office suite; proficiency in Excel.
TB Clearance
Hep B Clearance and/or Vaccination
Must pass Center for Medicare/Medicaid Services eligibility screening.

Nice To Haves

Two (2) years of related work experience.

Responsibilities

Review, process, and remit payment for all incoming invoices and monthly obligations.
Monitor expenses for proper classification, documentation, and allocation.
Schedule payments to employees and vendors and ensure receipt of payment.
Respond to all employee and vendor inquiries.
Prepare and post semi-monthly payroll, benefits, and prepaid and internal allocations to the general ledger.
Maintain monthly payroll expenses, including fringe allocation.
Maintain electronic employment profile.
Maintain archived accounting record.
Maintain vendor files, reports, and contracts.
Maintain prepaid account.
Maintain and replenish petty cash account.
Conduct daily banking activities.
Reconcile all bank, investment, and credit accounts.
Assist with management of employee benefits, including health insurance and retirement.
Assist with preparation for annual financial audit and other program audits.
Prepare vendor G.E.T. and 1099-MISC tax forms.
Perform other duties as needed and assigned. Duties are subject to change.