Accounts Payable Specialist (On-site)

ProPeer•Schertz, TX

2d•Onsite

About The Position

The Accounts Payable Specialist position supports our compliance and payment processing related to the No Surprises Act (NSA) and Independent Disputes Resolution (IDR) program. This role is responsible for ensuring the timely and accurate processing of provider payments, reconciling payment disputes, and maintaining compliance with federal regulations. In addition, the Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, expense reports, and payments across all entities. This role ensures compliance with internal controls, maintains positive vendor relationships, and supports financial integrity through proper recordkeeping and reconciliation. Essential Job Functions: Accurately process payments to providers in accordance with the NSA guidelines or IDR determinations Review, code, and process vendor invoices, ensuring accuracy and approval compliance Prepare and process weekly payment runs (ACH, checks, wires) Maintain vendor records, W-9 documentation, and resolve invoice/payment discrepancies Reconcile accounts payable transactions and vendor statements monthly Collaborate with Procurement and Operations to verify purchase orders and receipts Support month-end close by preparing accruals and providing required reports Assist in audits by preparing documentation and responding to inquiries Maintain adherence to Positive Pay and banking controls to safeguard financial transactions Participate in process improvement and system efficiency initiatives

Requirements

Proficiency in accounting systems (e.g., Sage, or similar) and Microsoft Excel
High attention to detail, organization, and follow-through
Strong analytical and reconciliation skills.
Ability to work independently and prioritize in a fast-paced, multi-entity environment
Knowledge of Positive Pay, 1099 processing, and general GAAP principles preferred
High school diploma or equivalent required; Associate’s or bachelor’s in accounting or finance preferred
2+ years of accounts payable or general accounting experience

Nice To Haves

Knowledge of Positive Pay, 1099 processing, and general GAAP principles preferred
Associate’s or bachelor’s in accounting or finance preferred

Responsibilities

Accurately process payments to providers in accordance with the NSA guidelines or IDR determinations
Review, code, and process vendor invoices, ensuring accuracy and approval compliance
Prepare and process weekly payment runs (ACH, checks, wires)
Maintain vendor records, W-9 documentation, and resolve invoice/payment discrepancies
Reconcile accounts payable transactions and vendor statements monthly
Collaborate with Procurement and Operations to verify purchase orders and receipts
Support month-end close by preparing accruals and providing required reports
Assist in audits by preparing documentation and responding to inquiries
Maintain adherence to Positive Pay and banking controls to safeguard financial transactions
Participate in process improvement and system efficiency initiatives